Sr. Document Controller
Last Updated: 4th July 2019 (over 3 years ago)
Diploma in Computer Programming
— Jul 2019
Sr. Document Controller
Control & maintain the system for issuance recording / filing, tracking, Retrieval of documents like procedures, plans, QA/QC records, Specifications, drawings and related documents.
Handling of all engineering documents.
Controlling all records and sub-contractors documents
Co-ordination approach to resolving procedural issues in a timely manner
Capable of processing both design and supplier documents in accordance with project procedures / matrices
Perform prescribed quality checks on all documents prior to processing
Circulation of documents for review, information, approval by formal transmittals on e-mail templates
Ensure all project deliverables are stored in the EDMS at every revision and in all relevant formats
Capable of preparing and issuing project status / progress reports as requested
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Generate the various document control reports as required.
Ensure documents are strictly adhere the approved project quality procedure
Preparation of various documents, Presentations
Preparation for Audit Trials, Internal Audit, External Audit and ISO Audit
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
Maintain updated records of all approved documents and drawings and their distribution clearly
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Preparation of Final Dossier Package to the End User
Recommend/Implement proper procedure for routine work and system enhancement for the control of technical records (registration, storage and retrieval for drawings and vendor data).
Maintain HSE related activity records.
Uploading Engineering documents in PDB Database.
Uploading Client comments in PDB Database.
Transfer of documents from PDB Mail Box to PDB.
Checking the numbering system and attachments to the documents are done.
Receiving of all incoming documents and updating of records in the system
Monitoring the distribution of documents / drawings as per approved Project distribution matrix
Distribution and follow up as well as arrangement / organization of engineering /vendor / construction documentation
Maintain an efficient filing system for easy reference of catalogues, technical data and other office routine files.
Dispatch of Technical Documents & Project Drawings etc.
Scanning different type of documents and store them into the Electronic Database Management System (EDMS).
Preparing documentation related to Oilfield Security passes
Arise the Mission Order Request for Travel Arrangement for the Site visitors
Obtaining Letter of Assistance from the Client.
Arranging the Medical Fitness Certificates, Safety Induction course, survival course requirements
Arranging Site visits for the Project team
Prepare the time sheet (weekly and monthly)
Arrange to issue the monthly report to the Client
Management of all Project Documents and Correspondence; Retrieval of all relevant proposal documents, set up the Project Correspondence Management system, preparing all internal & external correspondence, Monthly & Weekly reports, Minutes of meeting, Presentations, Management approval for Manpower Mobilization, Mission request etc.
Coordinating with the Site team requirements as and when the need arises
Maintaining log for various documents, which includes Drawings, Procedures, Reports, Specifications, Method statement, Vendor documents, QA/QC, HSE, Material Approval Request, Minutes of Meeting and all other correspondence
Filing and updating office records (Weekly and Monthly Man hours Reports)
Controlling the receipt of document from client / Sub contractors and Vendors.
Preparing monthly invoice
Preparing CTR (Cost, Time and Resources) for the project.