Sr. Document Controller

Last Updated: 4th July 2019 (over 3 years ago)

United Arab Emirates



Phone Number


Age Range
45 to 54

Qualification Level
Trade Qualification

English, Hindi


A top Professional with a career track of more than 15 years of UAE experience (Oil &Gas, EPC and PMC Industries) at the Senior Management level seeking a more challenging career to contribute and to further develop my extensive experience, knowledge in the capacity of Sr. Document Controller.


Diploma in Computer Programming

   May 2017
— Jul 2019


Sr. Document Controller

   May 2000
— Current

 Capability to accurately updating information in electronic document management system/Client system
 Control & maintain the system for issuance recording / filing, tracking, Retrieval of documents like procedures, plans, QA/QC records, Specifications, drawings and related documents.
 Handling of all engineering documents.
 Controlling all records and sub-contractors documents
 Co-ordination approach to resolving procedural issues in a timely manner
 Capable of processing both design and supplier documents in accordance with project procedures / matrices
 Perform prescribed quality checks on all documents prior to processing
 Circulation of documents for review, information, approval by formal transmittals on e-mail templates
 Ensure all project deliverables are stored in the EDMS at every revision and in all relevant formats
 Capable of preparing and issuing project status / progress reports as requested
 Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
 Generate the various document control reports as required.
 Ensure documents are strictly adhere the approved project quality procedure
 Preparation of various documents, Presentations
 Preparation for Audit Trials, Internal Audit, External Audit and ISO Audit
 Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
 Maintain updated records of all approved documents and drawings and their distribution clearly
 Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
 Preparation of Final Dossier Package to the End User
 Recommend/Implement proper procedure for routine work and system enhancement for the control of technical records (registration, storage and retrieval for drawings and vendor data).
 Maintain HSE related activity records.
 Uploading Engineering documents in PDB Database.
 Uploading Client comments in PDB Database.
 Transfer of documents from PDB Mail Box to PDB.
 Checking the numbering system and attachments to the documents are done.
 Receiving of all incoming documents and updating of records in the system
 Monitoring the distribution of documents / drawings as per approved Project distribution matrix
 Distribution and follow up as well as arrangement / organization of engineering /vendor / construction documentation
 Maintain an efficient filing system for easy reference of catalogues, technical data and other office routine files.
 Dispatch of Technical Documents & Project Drawings etc.
 Scanning different type of documents and store them into the Electronic Database Management System (EDMS).
 Preparing documentation related to Oilfield Security passes
 Arise the Mission Order Request for Travel Arrangement for the Site visitors
 Obtaining Letter of Assistance from the Client.
 Arranging the Medical Fitness Certificates, Safety Induction course, survival course requirements
 Arranging Site visits for the Project team
 Prepare the time sheet (weekly and monthly)
 Arrange to issue the monthly report to the Client
 Management of all Project Documents and Correspondence; Retrieval of all relevant proposal documents, set up the Project Correspondence Management system, preparing all internal & external correspondence, Monthly & Weekly reports, Minutes of meeting, Presentations, Management approval for Manpower Mobilization, Mission request etc.
 Coordinating with the Site team requirements as and when the need arises
 Maintaining log for various documents, which includes Drawings, Procedures, Reports, Specifications, Method statement, Vendor documents, QA/QC, HSE, Material Approval Request, Minutes of Meeting and all other correspondence
 Filing and updating office records (Weekly and Monthly Man hours Reports)
 Controlling the receipt of document from client / Sub contractors and Vendors.
 Preparing monthly invoice
 Preparing CTR (Cost, Time and Resources) for the project.

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