Contracts & Procurement Specialist
Last Updated: 14th July 2019 (over 3 years ago)
Please find attached resume of undersigned for subject position.
Basically I am a Mechanical Engineer have 17+ yrs rich experience in Contracts & Procurement in diversified industries ranging from Mass Production (Auto Components manufacturing), Heavy Engineering Industries (Heavy Steel Fabrication for Boilers), Erection & Commissioning i.e. Engineering Construction of Power & Steel Plants, Continuous Process Industries (Cement Plants), Large nation wide dealerships & to be noted specially, have good experience of procurement of various types of Steel Raw Materials.
Since Oct'18, I am working with Sterling Oil Group (Lagos, Nigeria) as Manager (Contracts & Procurement) and working for their new projects - Gas based Power Plant, LPG Plant, Export Terminal (Jetty), Petrochemicals Plant.
Previously also, I have worked in all A class companies with proven experience in leading negotiations of mid/large volume, high impact and with different degrees of complexity experience with mid-sized project management.
During my professional career, I have always followed a straight path of honesty & integrity.
Request to consider undersigned for subject position.
Santosh Jadhav (Lagos, NIGERIA)
Local Mobile : +234 8118907819
WhatsApp : +91 8275584976
Diploma in Mechanical Engineering
— May 2001
Manager - Contracts & Procurement
Designation :Manager – Contracts &Procurement (New Projects) (Oct 2018 – Till Date)
Reports to Head/VP (C&P-New Projects)& looking after Contracts for New Projects
As on date finalized Detail Engineering Contract (DEC) for 660MW Gas Turbine Based Power Plant.
Currently Working on 3 Contracts :Front End Engineering Design (FEED), PDP &Technology Licenses for Petrochemical Complex (5Products) and SAP S/4 HANA Implementation Services for entire group companies.
Finalized multiple contracts for new projects i.e. various survey, civil construction, equipment supply & working on many other contracts for oil & gas equipment, packages, services.
Job Profile :
To study the project requirements, scope of work, major milestones & preparation, review tender terms & conditions, to identify & mitigate commercial risk of contract, assess company’s obligations & liabilities, including insurance
requirements, bank guarantee clauses, payment milestones etc.
As per company’s procedures - preparation of list of competent contractors to float tenders / suppliers, floating tenders, expedition for bids.
Drafting & formulation of contracts by collaborating with legal team to protecting the interest of company with minimum risks.
Co-ordination with internal stakeholders for bid opening, getting technical bid evaluation from Projects Team.
Preparation of Quotation Comparison Statement &Contract negotiations to meet company’s financial goals (budget) & work completion schedule, issue of contracts &circulation to relevant dept. i.e. Projects, Finance.
Post award contracts management & administration, co-ordination with site team & contractors, contract performance review, provide practical commercial solutions to any claims or disputes.
Effectively & efficiently communicate major events to internal stakeholders & contractors.
Also looking after regular day to day purchases (oil & gas equipment, packages, services) by achieving 100% supplier punctuality with timely placement of orders, regular follow ups, planning & communications with user depts..
Maintaining contractor / vendor relations to get optimum pricing, delivery & quality services / products.
Developments of new contractors / vendors for alternative options for services or products.
Preparation of MIS Reports.
Dy. Manager - Procurement & SCM
— Jun 2018
Designation : Dy. Manager – Project Procurement & SCM (Apr 2018 – June 2018)
As per company policy – to float all inquiries only to group companies in India, South Africa, China & UAE &
place POs to them only after receipt of single quotes from them.
Main items under procurement – Plant & Machinaries i.e. Thickener Units, Crushing Units, Conveyors, Agitators,
Compressors. Construction Equipment i.e. Rough Terrain / Truck Mounted Cranes, Excavators, Dozer, Concrete
Mixers, Rollers, Lifting Tools & Tackles, Welding Rectifiers, Duplex Stainless Steel, Electrodes, Lifting Tools &
Tackles, Scaffolding, Hand tools & other consumable materials, Civil material i.e. Cement, Sand, Gravial &
To search local vendors for services i.e. equipment hire, construction.
Finalization of service contracts, local purchases.
Floating some direct inquiries for equipment to be procured independently from DRC.
To check budget availability before ordering capital equipment & co-ordination with Projects Dept. & Finance Dept.
To track consignments & update MIS report on weekly basis for material status, ordering against budget & payments.
Reporting to Group Adviser – Procurement & SCM.
Major Achievements – Individual Total Cost saving of USD 2.5 Lacs (10%) while finalizing 4 orders - skid mounted crusher, horizontal conveyors, 22 slurry pumps for expansion of existing 600 TPA Cobalt plant and 78 slurry pumps for new 2500 TPA Cobalt project.
Asst. Manager - Commercial Procurement
— Feb 2018
Designation :Assistant Manager – Commercial Procurement (Aug 2015 - Feb 2018)
Working in a dept. which works as Strategic Sourcing – in corporate manner for all group companies in
SBA including Oman, UAE, KSA for entire procurement except new vehicles & parts.
Finalizes vendors for prices &all procurement terms. Post finalization, entire non value added activities are
being handled by end user depts. i.e. issuing PO, expedition, goods receipt, invoice forwarding to Finance &
Accounts. Interferes in post finalization activities, in cases of non compliance to Quality, Delivery
Schedules, Payment Related Issue, Other Grievances by user dept. &vendors .
This Dept. is being headed by GM-Commercial who reports directly to Group CFO.
Dept. is responsible for entire procurement, for branches across Oman, UAE, KSA (except procurement of vehicles&
parts from Principles) which includes Engineering materials (Equipment, Spares), consumables for Service Centers,
Show Rooms, New Projects, Repairs & Maintenance.
Main Procurement – Equipment & Spares for service centers, Projects Purchases, Civil, Electrical, Marketing
materials/services (Advt./Branding – Sign Boards, Pylons, Events), IT Materials, HVAC, Access Control Systems, CCTV, Gift items, Stationary, Printing &Services – Manpower, housekeeping, maintenance of equipment of branches across Oman.
Responsible for identification of materials & services which are being used frequently – to enter in to Annual
Rate Contractswith suppliers to reduce prices by bulk buying for annual volume - as & when required.
Handling Scrap Disposal for Service Centers across Oman.
Handling New Vendor Registrations. Developed new vendors for earlier critical requirements.
MIS Report preparation for Oman.
Co-ordinating with many department i.e. Internal Audit, Administration, Service, Sales, Marketing, Projects,
Maintenance, Finance & Accounts.
Major Achievements – Identified more than 1,400 materials / services & brought under annual rate contract in 2 & half years. Improved payment terms for 95% vendors (brought to 90 days). Registered more than 200 new vendors, out of that 60 are alternate options to existing vendors at remote location or to earlier user dept. recommended.
Asst. Manager - Purchase
— Aug 2015
Designation :Assistant Manager–Corporate Purchase& Stores (Mar 2011 - Aug 2015)
Purchase:Centralized purchasing for 23 sites spread across India.
Procurement of Electrodes & welding consumables, Capital Items - Welding Rectifiers, Electric Winches, Power
Diesel Gensets, Man Material Elevators, Inspection/Testing/Surveying Equipment required for E&C of Power Plants &
Large Turnkey/Expansion Projects mainly in Power & Steel Sector. Presently 23 live sites.
Also looking after purchasing of allied items for erection & commissioning i.e. Wire Ropes, Chain Pulley /
Wire Rope Pulley Blocks, Wire Rope / Nylon Slings.
Finalization Rate Contracts for Welding Electrodes, Consumables & regularly required Capital Equipment.
To approve local purchases of sites considering quantities & availability at other sites. Monthly review of site
purchases& report to management in case of any irregularities.
Looking After implementation of SAP at Department level (at the time of joining SAP was not there)
Responsible for MIS Reports preparation i.e. Site wise status of major Tools & Tackles, Monthly/Annual
Purchase Reports, Monthly Rental Reports.
Co-Ordinating with Different sites, Projects Dept, Accounts & Finance at HO as well as Sites.
Invoice Approval, monitoring of bill booked & to follow-up with HO A/c &sites for supplier payments.
To manage Import activities as per project requirements.
Stores & Logistics:Daily monitoring of stocks level levels, issues & indents from all 23 sites, through SAP (under
implementation) & also from excel files received through daily emails from sites.
Corporately monitoring & managing all stores activities and resolving all issues at 23 running sites through
more than 50 Stores Officers / Sr. Stores Officers / Store Assistants.
Frequently visiting sites for system & stock Audits & also in cases of urgent transfer of major equipment to
another sites. Without depending on site managers, getting client gate passes & removing of equipment.
MIS Reports preparation for all site stores in corporate manner & reporting to higher authorities / concerned
Project Managers in cases where actions required.
Finalizing Transportation Charges for transfer of construction tools from one site to another spread across
India, including co-ordination for Road Permits.
Import :Handling import as per project requirements at various sites under EPC contracts.
Reporting to me:2 Engineers & 2 Clerical staff at HO-Pune. Apart from this , all 23 site Stores People i.e.
Stores In-Charges were directly reporting to HO-Purchase on day to day matters (functional reporting).
Responsible for operations at Central Godown cum Equipment Service Center (located in outskirts of Pune).
There is a Sr. Stores Officer, One Maintenance Officer & 15 technicians.
Major Achievements :Since joining saved more than Rs. 2crores annually by initiating centralized purchasing
Started strict use of SAP at site stores, which were earlier done by data entry team in HO-Pune.
Engineer - Purchase
— Mar 2011
Designation : Engineer – Purchase (Oct 2008 – Mar 2011)
Responsible for buying various types of Steel Raw Material required for inhouse manufacturing as well as for subcontracted jobs as per requirement of Project Schedule – by inviting quotes & doing techno-commercial
comparisons, planning & inventory management, re-ordering, storage. Major raw materials purchased are :
- HR, CR Sheets/Plates in grades IS:2062, IS:1079, IS:5986, C-45, Hardox, BQ (SA516)
- Structural Steel i.e. Beams, Channels, Angles, Flats. Rounds
- Pipes/Tubes, Square Tubes in various grades i.e. IS:1239 etc.
- Paints & Thinners, Fasteners, Fittings.
- Rolled & Forged Rounds - EN-8, EN-19, 16MnCr5, 20MnCr5, C45 confirming to standards BS:970(1985)
- Stainless Steel Sheets/Plates as per requirement of projects.
Responsible for procurement of all Capital Items i.e. Machinery, Factory Items, Vehicles.
Responsible for Complete Project Purchase for setting up new manufacturing setup for upcoming subsidiary company (Mahindra Conveyor Systems Pvt. Ltd.) at Pirangut, outside Pune. This includes Architectural & Civil Work, New Machinery, Cranes, Factory Lighting/Cabling, Piping, Interiors, Factory Automation,All services & Govt. Liasoning for statutory approvals.
Member of Strategy Team formed in association with Kaizen Institute for setting up New Plant Layout meeting our existing & future requirements. Work consists of Preparing & Finalizing Plant Lay-Out, Work Stations, Material Handling, Ergonomics, Storage, Procurement.
Maintaining Departmental ISO Systems.Co-Ordinating with Production & Planning, Design, Sales,
AccountsChecking of all invoices related to Steel before GRN & before handing over to Accounts.
Logistics management for the material which is procured by me.
To develop new reliable & cost competitive sources for Raw Material, which will suit for new factory Location, outside Pune.
Major Achievements : 1. Considerable reduction in lead time for Raw Material procurement.
2. Identified & successfully developed new source for EN-19 'R' condition forged rounds, Dia ranging 210 to 320 MM. Earlier was single source, which was poor in terms of delivery, cost.
Officer - Purchase
— Sep 2008
Designation :Officer– Purchase (Feb 2008 – Sep 2008)
Worked in SAP environment.To establish effective sourcing base for Cement Business
Looked after procurement of Mechanical items – Equipment, Spares, Steels, Fabricated, Casting & Machined, Taylor made,Proprietoryitems.
To float RFQs, expedite for quotes, technically & commercially Analyze, Compare Quotations, obtaining (mandatory) technical recommendations Negotiations and Place, follow up Purchase Orders, Approval of bills & Vendor Payments Finalization of Annual Rate Contracts for consumables
Participate in weekly meeting of Inter Departmental Panel formed for techno commercial review High Value Purchases
Certification of invoices before forwarding it to Accounts for booking.
Logistics Management. Inventory Management, using SAP
To work in Co-ordination with depts.- Maintenance, Process, Projects, Stores & Finance.
Active participation in World Class Organization program.MIS Reports preparation.
Executive - Materials
— Feb 2008
Designation :Executive– Materials (Sep 2006 – Feb 2008)
Procurement of Small & Heavy Fabricated Assemblies and Standard / non standard Bought outs such as fasteners, Gaskets, Fittings, etc. as per approved Quality Assurance Plan within allocated Budget.
Establish effective sourcing base for bought outs, Vendor evaluation, rating & development.
Studying Drawings, Placing Enquiries & Inviting, Analyzing Quotations, Negotiations and Placing Pos.
Depending on quantities, co-ordination between Raw material suppliers & vendors for finalization of rates & payments terms for vendors, in line with monthly Raw Material Rate Contracts finalized by Corporate Strategic Sourcing Dept.
Guiding vendors for purchasing of various material for their use.
Tracking & effective physical follow up at vendor end of procurement activities to get the heavy fabricated items as per changes in project priorities.
Participates in Weekly Review Meetings(WRM) with Projects, Production as well as Planning Dept. for supplies of hold / ongoing / in line Projects. Also visiting inhouse plants & interacting with Production people for online issues as well as progress of projects. Directing supplier activities accordingly.
Getting consultation of Engineering Dept. for resolving design related issues / drawing changes required as
per actual feasibility and constrains while actual fabrication at vendor end.
Giving written/email calls to QC for inspection at vendor end & if any issues arise regarding quality gets
It resolved from vendors in co-ordination QC. Participates in Inspection with QC for critical heavy assemblies.
Responsible for controlling inventories through ERP & also by frequent physical cross checking of material
movements from stores & taking corrective actions accordingly.
Very close co-ordination with Stores & Dispatch Dept. for material inward (including ODC), GRN& Bill
Forwarding to A/c, early clearance from QC & faster movements for internal use of material as well as
Dispatch of heavy fabricated items at sites.
After receipt from stores, approving supplier bills before forwarding to Accounts & Finance, keeping track of
payments. Following finance dept. for advances / delayed payments. Counseling vendor if payments delayed
due to funds issue.Worked in ERP (BAAN) environment.
Major Achievement – Considerable reduction in cost & lead time for manufacturing of Man Hole Rims (IBR).
well as progress of projects. Directing supplier activities accordingly.
Getting consultation of Engineering Dept. for resolving design related issues / drawing changes required as per actual feasibility and constrains while actual fabrication at vendor end.
Giving written/email calls to QC for inspection at vendor end & if any issues arise regarding quality gets it resolved from vendors in co-ordination QC. Participates in Inspection with QC for critical heavy assemblies.
Responsible for controlling inventories through ERP & also by frequent physical cross checking of material movements from stores & taking corrective actions accordingly.
Very close co-ordination with Stores & Dispatch Dept. for material inward (including ODC), GRN& Bill Forwarding to A/c, early clearance from QC & faster movements for internal use of material as well as Dispatch of heavy fabricated items at sites.
After receipt from stores, approving supplier bills before forwarding to Accounts & Finance, keeping track of payments. Following finance dept. for advances / delayed payments. Counseling vendor if payments delayed
due to funds issue.Worked in ERP (BAAN) environment.
Major Achievement – Considerable reduction in cost & lead time for manufacturing of Man Hole Rims (IBR).
Sr. Engineer - Purchase & Vendor Development
— Sep 2006
Designation : Sr. Engineer – Corporate Procurement &Vendor Devp. (July 2001 – Sep 2006)
Leaded a team of 3 engineers, which looks after more than 2000 parts& assemblies in a Centralized purchasing Dept. for 13 plants in & around Pune, having more than 50 vendors.
To Procure, Analyze Quotations, Negotiations and Place, follow up Purchase Orders.
To sale @ 300 Tons Raw Material monthly, to vendors & ensure all material will be pressed for our parts only, by time to time reconciling sold raw material, apart from Labor Charges supply.
Planning, Scheduling & Control of Inventory Management, using ERP / SAP tools, MS Excel.
Co-ordination in physical inventory taking at every month end at vendor end as well as our 7 manufacturing plants& 6 assembly locations.
To provide Technical Assistance to vendors in co-ordination with QC & product development dept. as well as our maintenance dept.
Ensuring GRNs of all inwarded material, resolving quantity issues, approving bills & sending to accounts, follow-up with accounts for bill booking & payments.
Logistics Management for getting components from suppliers end & as well as for forwarding it for next assembly location & our another plant / another vendor & getting assemblies for that vendors.
Certification of invoices before forwarding it to Accounts.
To look after service suppliers – finalization of service rates & expedite completion of work.
Major Achievements : Implementation of 2 projects endorsed by ACMA -VENDOR CUSTOR, CELLULAR MANUFACTURING