Document Controller

Last Updated: 11th May 2017 (over 5 years ago)

Saudi Arabia


Phone Number


Age Range
25 to 34

Qualification Level

English, Hindi, Urdu


Present Address
ArRiyadh Metro Project – Line 3
Ghadeer Building, Olaya Street
Contact No: 00966534513080

Mobile: 00966534513080

Seeking assignments in Document Controller Project Execution with technology driven organisations


A document controller is responsible for establishing, registering, maintaining, and retrieving all incoming and outgoing documents in accordance with the project protocols and procedures.


• Strong Aconex, IT, database and communication skills.
• Experience with document controller packages in Metro Project.
• Excellent interpersonal skills and a professional telephone manner.
• Utilizing a range of office software, including email, spreadsheets and databases.
• A comprehensive understanding of health and safety regulations.
• Ability to evaluate, prioritize, organize and delegate work schedules.
• Proven decision making skills.
• Able to react quickly and effectively when dealing with challenging situations.
• Assisting departments with queries on documentation requirements & submissions.


Operating System: Windows XP, Windows 2000, Vista, Windows 7, Linux
Databases: Oracle 10g, Oracle 9i.
Programming Language SQL
Application Package: MS-Office 2003, 2007. Aconex.
Typing Speed: 45 W.P.M.
Other Technologies: LAN/WAN, Desktop/Laptop troubleshooting.


 BCA from Indira Gandhi National Open University


• Working as a Document Controller with Nesma & Partners Contracting Co. Ltd. at Riyadh Metro Project (Saudi Arabia) since Sep 2014 to till date.

• Worked as a Document Controller with Fortune Experts Management Services (I) Pvt. Ltd. at Mumbai since May 2013 to June 2014.

• Worked as a Document Controller with Magus Customer Dialog Pvt. Ltd. at New Delhi since July 2009 to Apr 2013.

• Worked as a Process Associate with Team Lease for ICICI LOMBARD. at Bangalore since Oct 2008 to May 2009.

Current Company: Nesma & Partners Contracting Co. Ltd.
Duration: 2.6 Years
Role: Document Controller


 Establish a document filing system for hard copies of all incoming and outgoing documents
 Upload and send all the Documents through Aconex as per Management Decision
 Scanning in all relevant new documents.
 Register, file, and retrieve all incoming and outgoing documents Presentation and filing of documents and drawings.
 Responsible for maintaining hard copy information.
 Maintain all documents in accordance with the project communication protocols and the document control project procedures.
 Undergo training as required to use the project designated document management software.
 Use document management software to file soft copies of all incoming and outgoing documents, which is kept up to date at all .
 Review the incoming drawings by checking for completeness an accuracy of drawing transmittal sheets, and notifying the consultants accordingly
 Maintains, under the direction of the design/technical manager, a register of all design drawings fully updated with the latest revisions.
 Maintain copies of all submitted and approved contractors’ shop drawings and calculation files.
 Responsible for the archiving of documents and the handover of all required documentation to the client, under the direction of the Project Engineer.

Previous Company: Fortune Experts Management Services (I) Pvt. Ltd.
Duration: 11 Months
Role: Document Controller


 Maintaining a tracking facility to enable documents to be updated easily.
 Scanning in all relevant new documents.
 Checking dispatch documents are accurate.
 Presentation and filing of documents and drawings.
 Responsible for maintaining hard copy information.
 Issuing and distributing controlled copies of information.
 Managing and maintaining a Meridian Document Control System.
 Provide advice on procedures of issue and methods in accessing the system.
 Ensuring all documents are as up to date as possible within electronic filing systems.

Previous Company: Magus Customer Dialog Pvt. Ltd. (New Delhi)
Duration: 3 Year & 9 Months
Rolo: Document Controller


 Compilation of documents for the Handover of works.
 Data-entry of Certificates for Project Completion.
 Documentation Works such as preparation of Dossiers.
 Interaction with various departments to collect data.
 Assisting in Secretarial works.
 Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
 Maintain registers of all receipts and issues or submissions of documents and correspondence.
 Ensure the effective running of the day-to-day operations of the document center.
 Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
 Assist with the implementation, management and administration of the electronic document management system.
 Perform document control & Quality management activities.

Previous Company: ICICI LOMBARD Gen Insurance. (Bangalore)
Duration: 7 Months
Role: Process Associate


 Administer and collect all metrics on processes and identify data points to improve all processes.
 Documents all transactions on an everyday basis and collate metrics from various associates and prepare appropriate reports.
 Monitor all data entry operations and ensure compliance to timeframe.
 Ensure and maintain effective professional relationships with staff.
 Perform quality check assessment on all processes of various associates.
 Coordinate with team members and ensure achievement of all team objectives and goals.

Name: Saifullah Sarwat Ali
Father’s name: Lutfullah Azhar Ali
Permanent Address: Vill+Post:- Kumhrauli, Via:- Kamtaul, Distt:- Darbhanga
State:- Bihar Pin code: 847304
Date of Birth: 15th Nov 1986.
Marital Status: Single
Nationality: Indian
Religion: Islam
Sex: Male
Language Known: English, Hindi, Urdu.
Hobbies: Cricket and Net Surfing.


Passport No: J1183368
Date of Issue : 12/04/2010
Date of Expiry: 11/04/2020
Place of Issue: Patna, India.

The above furnished details and particulars are true to the best of my knowledge.

Place: Signature

Date: (saifullah sarwat ali)