Document Control Manager


Last Updated: 13th February 2019 (over 3 years ago)

Address
Pakistan

E-mail
Locked

Phone Number
Locked

Gender
Male

Age Range
45 to 54

Qualification Level
Degree

Languages
Arabic, English, Urdu

Summary

Over 22 years of experience in managing and delivering professional services encompassing Information and Business Management in various functionalities and sectors such as Infrastructure, Rail, Metro, BRT, Power, Oil, Gas & Petrochemical and LNG industries into multinational companies. Sound knowledge in document management life cycles, project management methodology and best practices. My excellent communication skills have always been a value addition factor. Expertise in preparation, implementation, review, processing and managing centralized project documents library. Enjoy educating, training team members on latest technologies that improve operational efficiencies.

Education

Karachi University
Arts and Humanities

   Mar 1991
— Jun 1993

Information Management

Experience

Louis Bereger
Program Document Control Manager PMO

   Oct 2017
— Current

LB is PMOC of Madinah Region Development Authority (MRDA) to manage mega infrastructure Program for Medina Region including, infrastructure of city, city planning and traffic studies, building and facilities, highways, social development projects, water supply and transport, parks landscapes, public transport program including BRT, metro, entertainment areas and facilities.
• Develop, review and implement document control procedure, processes and policies.
• Implementation of Program EDMS Aconex and appropriate tools including information security and access control.
• Coordination with GIS & BIM modelers, Urban Planners for data collaboration and information sharing.
• Provide training, guidelines to PMCM(s) for DMS, process, procedures and use of the EDMS. Preparation of the user guide.
• Create, define and execute specific documentation requirements, which includes expedites, receiving, classifying, recording, indexing, distribution, revision control, storing and retrieving of information, data or records on any medium throughout the Program duration.
• Expedite review, signature approval, and release of internally and externally produced documents.
• Define and execute electronic workflows and notices for Program technical documents on collaboration portal and internal reviews.
• Coordinate with other stakeholders and PMCMs for contract deliverables and ensure the accuracy and timely submission.
• Follow up with Client and other stakeholders for the submission, review and approval of engineering/commercial and vendor documents.
• Provide training/assistance to Aconex users and perform administrator duties.
• Coordinate with Technical Director and Commercial Director to solve engineering and commercial issues with Client and Contractors.
• Custody and control of Program confidential documents and technical information from various stakeholders.
• Develop Program Document Control work process and review cycle flow charts.
• Implementation project records retention and archival and map project close out activities.

Habib Construction
Document Supervisor

   Jun 2016
— Sep 2017

Responsible for multiple capital projects including Roads, hospitals, housing, malls and metro line.
• Maintain and apply the Project Master Document Register (MDR) and Document Distribution Matrix (DDM).
• Record incoming documents and tracks responses and manage external engagements.
• Monitor schedule of tasking, correspondence, and project briefs, to improve coordination and reduce response times.
• Maintain project schedules and coordinates calendars to accommodate program/project review meetings.
• Issue document numbers per applicable Document Numbering Specification.
• Support and assure execution of information and handover to Operations (or other specified recipients)
• Work closely with Contractor Document Delivery Lead to ensure they are delivering information that meets or exceeds company standards.
• Deliver efficient, effective and secure management of drawings and documents that includes document capture, handling, coding, updating and distribution.
• Create and track complex statuses, updates, interactions and inter-dependence across multiple infrastructure projects and teams working on various projects such as metro, highways, housing, malls and hospitals.
• Construct easy-to-digest snapshots, project schedules, dashboards, metrics and milestone status in various forms.
• Provide information and technical support for the preparation, coordination, undertaking, and post evaluation of Program Management reviews, conferences and technical reviews.
• Prepare, and review technical reports, presentations, briefings, documentation, and product roadmaps in addition to providing recommendations and support to complete product-specific correspondence

Louis Berger
Program Document Control Manager PMO

   Sep 2015
— Apr 2016

Responsible for multiple capital projects including Roads, hospitals, housing, malls and metro line.
• Maintain and apply the Project Master Document Register (MDR) and Document Distribution Matrix (DDM).
• Record incoming documents and tracks responses and manage external engagements.
• Monitor schedule of tasking, correspondence, and project briefs, to improve coordination and reduce response times.
• Maintain project schedules and coordinates calendars to accommodate program/project review meetings.
• Issue document numbers per applicable Document Numbering Specification.
• Support and assure execution of information and handover to Operations (or other specified recipients)
• Work closely with Contractor Document Delivery Lead to ensure they are delivering information that meets or exceeds company standards.
• Deliver efficient, effective and secure management of drawings and documents that includes document capture, handling, coding, updating and distribution.
• Create and track complex statuses, updates, interactions and inter-dependence across multiple infrastructure projects and teams working on various projects such as metro, highways, housing, malls and hospitals.
• Construct easy-to-digest snapshots, project schedules, dashboards, metrics and milestone status in various forms.
• Provide information and technical support for the preparation, coordination, undertaking, and post evaluation of Program Management reviews, conferences and technical reviews.
• Prepare, and review technical reports, presentations, briefings, documentation, and product roadmaps in addition to providing recommendations and support to complete product-specific correspondence

Fluor Arabia Ltd.
Porject Document and Data Management Supervisor

   Jan 2013
— Jun 2015

Have worked with Fluor at SADARA Project (US$18billion), Jubail, Saudi Arabia. SADARA is a joint venture of ARAMCO and DOW, construction of world largest petrochemical complex.
• Responsible for issuing drawings, specifications and other engineering and vendor data of the project. Define and execute specific documentation requirements, which includes expedites, receiving, classifying, recording, indexing, revision control, distribution, storing and retrieving of information or records on any medium thru ProArc.
• Responsible for electronic receipt, recording, tracking reporting, and disposition of related documents in a timely manner.
• Communicate the project status utilizing the project's system or Company database/ProArc.
• Expedite review, signature approval, and release of contractor, vendor and internally produced project documents.
• Responsible for the receipt & processing of all incoming vendor data from corporate office and forwarding to respective construction contractors.
• Managing a centralized electronic collaborative work area for Project Engineering, 3rd Party contractors and vendors. Lead Document/Information Management Team. Control, capture and issue of documents transmittals including the appropriate distribution matrices.
• Responsible for compliance dictated by client regarding maintenance of related documentation.
• Performs complex PDDM duties and analytic tasks (if required); demonstrates problem solving.
• Providing to the Engineering team all updated IFC drawings distribution by disciple.
• Custody and control of Isometrics drawings, PIDs, drawings (all discipline), Method Statements, Project Specifications, RFI/Technical Sites Queries, MDS, CDT, DCN and Manufacturer Record Books etc.

Jacobs Engineering
Document Control Specialist

   Jul 2011
— Sep 2012

In charge of multiple site-document control centers for Marafiq projects.
• Supervise filing and routing all project documents according to the relevant procedures including transmittals, correspondence, technical queries, drawings and specifications. Management of the Project Document Control database and the related filing plan.
• Improve and enhance the project procedures related to Document Control.
• Utilizes the standard Electronic Document Management Systems (EDMS), to register, control distribute, and transmit design documentation received from Project Administration.
• Set up site office Document Control and maintain document filing and storage requirements.
• Maintaining of the weekly report data of document logs and approvals.
• Update all transmittals containing documents requiring approval to be updated as and when the approval is received.
• To receive and log of all incoming letters / transmittals, controlled/uncontrolled documents
• Represent document control focal point for documentation deliverables.
• Input all Controlled documents, drawings & specification into the Computer system and ensure that all superseded documents are retrieved and archive properly.
• Improve and enhance the project procedures related to Document Control.
• Monitor contractor’s compliance with Marafiq quality standards for drawings, revision numbering, title block requirements and document turnover.

WorleyParsons
Document Control Manager

   Jan 2006
— May 2011

Have worked on Chevron Phillips Project, Al-Jubail, KSA for the construction of new EB/SM, Ethylene, Polymer and EB Styrene Units (US$ 4.5 billion and US$2.5).
• Overall responsibility to develop, manage and maintain the Document Control system for the projects.
• Implement Company’s corporate Document Control policies, procedures and process.
• Responsible for the receipt & processing of all incoming vendor data from corporate office and forwarding to respective construction contractors.
• Detailed knowledge of corporate document numbering procedure and application of same during new document number assignment to project engineering documents. Conducted regular validations & checks according to client specification.
• Update documents from the previous revisions to the latest revision from our files as well in database program according to the company procedures.
• Report to and assist the FEM (Field Engineering Manager) with the set up & managing of day to day work activity of document control in accordance with approved procedures.
• Follow up internal external deadlines. Manage Engineering, Contractors’, Suppliers, Vendor data and Administrative documentations.
• Responsible for managing construction related documentation processing in accordance with the filed project procedure.
• Resolve conflicts between departments regarding control of the quality and assure the proper flow of information through eliminating unnecessary activity, changing present forms, and adding new forms and work flow necessary for the activities.
• Point of contact for coordinating, recording, and closing of punch lists between construction and commissioning. Coordinate the task completion and punch list management, tracking and updating the master punch list database.
• Closely worked with Turnover coordinator during the project turnover process to the client. Involve in commissioning and pre-comm. activities.
• Establish and maintain a proven quality document control system. Set up an electronic data management system to suit the Project requirements.
• Number and scan project documents into SharePoint, closely with project engineering in support of the project activities.
• Ensure the issued copies being used by the recipient person is the current revision and to collect any superseded documents and replace it with the latest issues. Receipt and respond all Engineering, QC and Construction documents.
• Develop and maintain effective system for Mechanical Completion, System Turnover, commissioning and pre-commissioning packages.
• Ensure safekeeping and maintenance of technical records and master general correspondence documents.
• Provide proper document numbering for all documents produced. Support the team and proposes alternative courses of action, wherever possible, to facilitate efficient progress. Package archive documents that require offsite storage by retention period.
• Performed Project Closeout/Demobilization according to company records management policy.

Chiyoda Foster Wheeler LLC
Document Controller

   Jun 2003
— Mar 2004

Worked with Chiyoda-Foster Wheeler at construction of new Train 3, adjacent to existing trains 1 & 2 Oman LNG Plant at Qalhat near Sur, Sultanate of Oman.
• Report to Chief Document Controller.
• Ensure that all documents are correctly produced & distributed for review.
• Prepare transmittal to release drawings and technical documents.
• Ensure proper implementation of document control procedure. Scan documents in order to publish an electronic version of documents filed.
• Maintain and custody of Master files for drawings and specifications.
• Distribute documents according to the Document Control Matrix
• Provided detailed quality checks on incoming and outgoing documentation. Custody/operation and maintain all photocopiers on the project.
• Handle confidential documents and perform Technical Writer/ Assistant duties as and when assigned by the CDC.

Fluor Arabia
Document Controller

   Nov 1997
— Jan 2000

Worked with Fluor Arabia at Yanbu Petrochemical (YANPET, US$ 2.5 billion) Expansion Project, Saudi Arabia.
• Receive & issue of Technical Data, Reports, Schedules, Manpower & Equipment Schedule, Drawings, Weekly and Monthly Progress Reports.
• Keep track of all Incoming/Outgoing technical documents and filing system according to the project procedure.
• Provide standard and construction drawing to site and contract personnel.
• Input drawings and documents in data base.
• Issue Request for Proposal (RFP) Technical Data, Contract Modifications, Site Instructions to contractors.
• Issue reference numbers for outgoing documents.
• Prepare of Bid Tabulation & maintain all confidential bid documents and log Site Instructions & PCA's in Contract Management System.
• Keep track on approvals of Site Instructions and Contract Modifications under process.

Brown & Root
Sr. Document Controller

   Mar 1993
— Jan 1997

Worked with B&R at Sadaf Expansion Project (US$ 1.5 billion), Al-Jubail, Saudi Arabia. Expansion of CA/EDC, Styrene, Ethylene and plant utilities, and construction of a new MTBE unit.
• Handle all responsibilities of the department in the absence of the Supervisor.
• Responsibilities included preparation of Bid Packages, handling/Control of revisions of specifications, drawings and aperture cards.
• Maintain master files of commercial and technical portions of contracts.
• Issue drawings, technical and vendor data to subcontractors.
• Arrange documentation and organize project files for Document Control Department.
• Holding controlled copies of Project Procedure Manuals and issuance of changes and revision. Design project standard forms and utilization.
• Receive and issue technical documents, such as purchase orders, drawings Indexes and vendor data, vendor drawings and expediting reports and comply with the distribution matrix.

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