Contracts Administrator


Last Updated: 14th August 2017 (over 5 years ago)

Address
United Arab Emirates

E-mail
Locked

Phone Number
Locked

Gender
Male

Age Range
35 to 44

Qualification Level
Degree

Languages
English, Hindi

Summary

Keeping and Managing of Contracts - Coordinates with Contractor - Assessment of Contract packages for progress, monthly Valuation of variations and issuing of Payment Certificates - Interprets Contract provisions to resolve claims and questions submitted by Contractors. - Receives requests, obtains estimates, updates records, initiates paperwork and follows up on request for approval of work not previously covered in the Contract; processes and obtains approval of Contract changes - Monitors compliance to Contract requirements ensuring all conditions are satisfied before approval of the final invoice - Settlement of Contracts Final Payment Certificates, Taking Over Certificates, Release of Retention Monies - Initiates and/or conducts meetings with Contractors concerning Contractual problems as requested by Construction Project Manager. - Establishes and updates records of all correspondence related to Contract activity - Skill in negotiating - Ability to effectively communicate.

Education

University of Calicut
Bachelor of Commerce (B Com)

   Jun 1999
— Sep 2001

Experience

Zoo and Aquarium Public Institution in Al Ain (Al Ain Zoo)
Contract Officer

   Nov 2013
— Aug 2017

Project: Sheikh Zayed Desert Learning Center Building – 7,500 M2 exhibit interpretation of Abu Dhabi Emirate’s desert environment, traditions, conservation efforts, and emerging sustainable sensibilities. Total Construction Cost is AED 500 Million.

World Desert and Africa Safari – 600 Million

DUTIES & RESPONSIBILITIES:

• Evaluate bidder’s clarification, commercial and technical, and coordinate with end user division / department;
• Prepare final recommendation for award;
• Coordinate with consultants and contractors prior to award of contract;
• Prepare Contract Agreements and finalize with legal, finance and user division/department;
• Receive Variation Request Form and convert to Variation Order report after coordination with the Contractor, Consultant and End User;
• Preparation and submission of Variation Order report to Tender and Auctions Committee;
• Prepare letter of award/contract agreement after getting the approval from TAC;
• Advising the End User to prepare memorandum to Executive Council for Variation of large values;
• Receive, analyze and clarify scope of work and specification with consultants/end user;
• Compile tender documents and issue to bidders;
• Keeping & Maintain a comprehensive register of Contracts;
• Negotiate with the Contractor for Claim, LD and Time Extension on Contract duration (if required) by involving End-user and finalize the Variation Order;
• Main Contract formulation and valuation of additional works to prepare the extension of Contract;
• Verifying of Payment Certificates for Consultants & Contractors which certified by Cost Consultant;
• Preparation of Monthly Contract Review reports, which includes new award, Variation, Contract Close-out;
• Preparation of Contract Renewal/Expiry reminder letter to each end user;
• Preparation & Certification of Contractor’s/Consultant’s/Supplier’s Final Account based on Contract terms & condition;
• Preparing & updating of ‘Bonds, Guarantees & Insurance Tracking Schedule’ on a weekly/ monthly basis;
• Assist Unit Head in preparation of Requests for Proposals (RFP) & Tender evaluation;
• Managing of Cost Consultant’s and Engineer’s Services and certifying if their payments;
• Contract correspondence to Consultants / Contractors regarding Confirmation, Renewals, Amendments & Release of Bonds, Guarantees & Insurances;
• Keeping of all the Contractual documents and correspondences;

Oger Abu Dhabi (Saudi Oger Group)
Contracts Administrator

   Jul 2008
— Oct 2013

Project: ADFC – Abu Dhabi Financial Center – The project totals 3,125,500 square feet of office space and features an iconic stock exchange building surrounded by four office towers, In addition, the project integrates two levels of retail and 2 numbers of 7 level parking structures.
Scope: Design & Build.
Cost: 6 Billion.

DUTIES & RESPONSIBILITIES:

• Keeping & Managing of Main Contracts & Sub-contracts;
• Sub-contract formulation and valuation of additional works to prepare the extension of Contract;
• Preparation of Main Contractor’s Interim Applications for Payment and internal valuations.
• Assessment of 100 + Sub-contract packages for progress, monthly Valuation and variations;
• Processing of Payment Certificates for Consultants & Sub-contractors in accordance with contract terms & conditions;
• Preparation of comparison sheet based on Interim Payment Application & Certification;
• Preparation of Monthly Contract Review reports, Cost Value Reports and Accrual Schedules;
• Preparation of Early Warning Notice and Implementing Change Control Process and Agreements;
• Settlement of Sub-contractor’s Final Payment Certificates, Taking Over Certificates, Release of Retention Monies;
• Preparing & updating of ‘Payment Tracking Schedule’ & ‘Contract Tracking Schedule’ on a weekly/monthly basis;
• Preparing & updating of ‘Bonds, Guarantees & Insurance Tracking Schedule’ on a weekly/ monthly basis;
• Preparation of schedule on monthly project related accruals based on various reports;
• Preparation of Compensation Events and liaise with cost consultant;
• Preparation of monthly Management accounts information;
• Assist Senior Contracts manager in preparation of Requests for Proposals (RFP) & Tender evaluation;
• Coordination with Finance/Accounts Dept. on Payable schedules, Provision of expenses, outstanding invoices & Actual Payment against Certifications;
• Managing of Cost Consultant’s and Engineer’s Services;
• Contract correspondence to Consultants / Contractors regarding Payment Applications, Payment Certificates & Transparency Letters;
• Contract correspondence to Consultants / Contractors regarding Confirmation, Renewals, Amendments & Release of Bonds, Guarantees & Insurances;
• Work closely with the Head of Commercial in the preparation of Monthly Cost Report, Monthly Tracking Reports, Presentations and Procedures;

Mohan & Mohan Associates Chartered Accountants
Deputy: Chartered Accountant Auditor

   May 2005
— Apr 2008

• Auditing accounts of Proprietary, Partnership, and Private Ltd Companies under Indian Companies Act and Income Tax Act;
• Finalization of books of accounts for submitting Income Tax and Sales Tax authorities;
• Internal Audit of Pvt Ltd Companies and Firms;
• Preparation of Management Information Reports;
• Preparation of Monthly Bank Reconciliation Statement;
• Independently responsible for overall accounts of Head office and branches;
• Preparation and finalization of books of accounts for audit purpose;
• Preparation of Monthly Profit & Loss account & Balance Sheet;
• Auditing of branch transactions.

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