Create all document control procedures and functions for a start-up energy company.

Work with key engineering managers in developing document control processes that will enable the project team to execute the FEED, engineering, procurement, and construction (EPC) of a refinery located in the United States.

Create a working Document Control procedure that will enable a seamless function of managing documentation throughout the project lifecycle.

Create a working document numbering schema for all technical and non-technical documentation that is to be utilized by the contractor and its suppliers for multiple facilities.

Create a working SharePoint database for interactions with the project management team and contractor in the review, approval and storage of documentation. Create custom workflows for document reviews between the company project management engineers. Multiple SharePoint sites created by folder structure and content types. Administer site and folder restrictions.

Maintain SharePoint site for critical corporate documentation.

Streamlined workflows to reduce review times for internal procedures.

Create collaboration sites for the company and its contractors.

Oversee the update, review, release, and storage of all controlled documents, such as manuals, procedures and competency material for the project management team. Maintain project document registers and ensure compliance with established document control processes. Collaborate with senior management to identify, report, and resolve project document control issues. Provide supervision to document control staff; delegate work tasks, monitor performance, and offer professional development opportunities.

Worked with the IT department to re-establish the electronic data management system resulting in improved operational efficiency and workflows in the approval process.

Improved the document distribution between company and operator leading to improved document tracking, revision control, and document history.

Worked with the LNG facilities information manager to improve site document control procedures to improve a seamless migration of documents and continuing document control operations at project handover.

Revised the company document control procedures to improve document control processes and improve review times as well as better collaboration with the client.

Supervised a high-performing team of four document controllers across multiple sites to successfully process documentation for the construction of an ethylene facility. Conducted bi-weekly site visit with project engineers and document control staff to ensure proper processes and procedures are being followed. Managed the project distribution matrix and master document control register.

Collaborated with Document Control Manager to evaluate and re-design document control processes to streamline procedures and improve overall operations in the gathering and distribution of information.

Designed, developed, and facilitated on-boarding training on document control processes, document management, and SharePoint utilization.

Provided document control and contract management support for multiple oil and gas projects. Maintained project status databases including the Master Document Register to house project deliverables and the Master Change Order Request Log to track all project change orders. Served as eRoom Administrator; implemented administrative processes for access to eRoom and monitored the accurate storage and transmittal of project documentation through eRoom database.

Partnered with the Engineering Document Control Lead to maintain the project EDMS, project internal technical queries, and discrepancy reports.

Assist the project director in the tracking of equipment using Gantt charts to display progress.

Managed contracts for project related work request authorizations.

Performed quality checks on incoming and outgoing vendor documentation to confirm adherence to Worley Parson and client specifications. Built collaborative partnerships with Engineering and Expediting teams to ensure that all deadlines, milestones and fabrication dates were met with the proper flow of documentation.

Managed vendor training on document control processes and approval requirements resulting in improved vendor communication and reduced documentation approval times.

Created working relationships with vendors that resulted in improved information gathering processes between vendors and company. Lead times were shortened which resulted in milestone improvements for engineers and procurement.

Served as vendor document control lead on multiple projects with ExxonMobil, BP Pipeline N.A., and Enbridge Southern Access Pipeline. Developed and implemented internal and external document control processes. Oversaw all aspects of the vendor control team’s performance to guarantee compliance with processing procedures and ensure proper tracking of documentation from initial submission to final approval.
 Assisted Document Control Manager with performance management functions; providing new hire onboard training on document control and DFO processes.
 Created and maintained vendor data books, electronically and hard copies.
 Performed annual performance reviews for the vendor document control team.
 Demonstrated excellent people skills, superior process knowledge, and solid business acumen leading to a series of promotions from entry-level Document Controller to Vendor Document Control Lead.

Served as vendor document control lead on multiple projects with ExxonMobil, BP Pipeline N.A., and Enbridge Southern Access Pipeline. Developed and implemented internal and external document control processes. Oversaw all aspects of the vendor control team’s performance to guarantee compliance with processing procedures and ensure proper tracking of documentation from initial submission to final approval.

Assisted Document Control Manager with performance management functions; providing new hire onboard training on document control and DFO processes.

Created and maintained vendor data books, electronically and hard copies.

Performed annual performance reviews for the vendor document control team.

Demonstrated excellent people skills, superior process knowledge, and solid business acumen leading to a series of promotions from entry-level Document Controller to Vendor Document Control Lead.