Executive Assistant


Last Updated: 26th July 2017 (over 5 years ago)

Address
Indonesia

E-mail
Locked

Phone Number
Locked

Gender
Female

Age Range
25 to 34

Qualification Level
Degree

Languages
English, Indonesian, Spanish

Summary

As an Executive Assistant i directly give the reports to Partner (JAK – SIN) and HQ Office in Melbourne, Australia. I provides executive support in one-on-one working relationship. I serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Partner. I also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. As Executive Assistant, I have to be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, organizational skills, Management skills and the ability to maintain a realistic balance among multiple priorities, also coordinates activities and maintains a monthly and yearly timetable for the Office; tracks, records and report departmental professional developmental activities; and coordinates the evaluation process for all staff and provides supports to Business Planning team during the budgeting cycle in the area of data entries, preparing presentation for OP Review and other ad-hoc projects related to Business Planning. As the Executive Assistant, I have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Education

University Pelita Harapan
International Relations (BSc)

   Jun 2006
— Jul 2009

Focusing in Major International Relations

Experience

KordaMentha
Executive Assistant Partner

   Apr 2016
— Current

Orchestrated daily office processes and procedures to ensure seamless operations across all functions.
Prioritized and maintained correcpondence, document management processes, and filling systems; received and responded to emails and calls. Managed schedules and calendars for meetings, travel (Domestic and International), conferences, special events, and presentations. Prepared legal documents including tax appeals for residential and commercial real estate; prepared interoffice memoranda, handouts, and informational materials. Trained and mentored new team members.

Responsibilies:

• Streamlined workloads for senior partners by serving as key contact liasing with allied professionals as well as communicating with clients.
• Executed strategic processes for reducing interruptions to executives’s work days; prioritized and ranked action items to meet deadline whike ensuring seamless daily operations.
• Choosen to serve in a multifunctional role supporting several senior leaders; selected due to proven capacity for maneuvering mutliple compering priorities while attaining all deadlines and goals.
• Established several new processes and procedures that reduced redundancy and optimized results including implementing new technical systems to improve reporting.
• Supported continual office growth by training and mentoring new team members; inductions existing staff on utilizing office equipment and IT systems to cut cost and maximize resources.

PT. Millenium Penata Future
Personal Assistant to President Director

   Nov 2015
— Apr 2016

Providing secretarial, clerical and administrative and support in order to ensure that services are provide in an effective and efficient manner. Also responsible to extensive diary management, provide personal administration support to President Director, coordination of meetings for President Director and senior Management team; organizing meetings and conferences when required, collect and issue minutes and agendas for meetings, book travel and accommodations and filtering calls and emails on behalf of President Director

Tiendas Law Offices
associate and HR administrative Assistant

   Sep 2013
— Nov 2015

Facilitating the scanning, photocopying, binding, printing and fax transmission of documents. Filing of all clients and office related materials (both in electronic and paper format), arranging for the archiving of closed physical files off-site and maintaining file lists of new, current and closed files. Managing travel and hotel arrangements. Administering expense reimbursement. Monitoring and managing telephone calls, post and faxes as efficiently as possible. Providing inbox management support as necessary, including assessing/handling incoming emails as to relevance and priority, monitoring follow-ups and action items, and ensuring correct filing and tagging of emails. Managing lawyers' calendars, ensuring that all appointments and conference calls are entered accurately and that appointment conflicts are managed and Planning, coordinating and setting up of appointments and conference calls (internal and external), including managing related arrangements. Also assisting lawyers with opening new clients and matters.
And also prepare and provide administrative and clerical support regarding employee administration including HR support for all employees in order to provide employees with appropriate HR support that complies with company’s policy and procedures and to achieve an effective and organized Human Resources Operation. Manage incoming and outgoing correspondence and administrative data, including file indices and document control systems in order to ensure accessibility and accuracy of all information. Maintain contact database in order to provide accurate contact information and supports the project staff by facilitating project logistics such as meetings, conference rooms, conference calls, etc

Alcoholic Bar & Grill
Restaurant Manager

   Aug 2011
— Mar 2012

Ensuring timely serving of orders to customers, implementing quality control measures and in-house / external HSE procedures. Facilitating training of employees with company policy and standards. Dealing with customers’ requirements and complaints.

PT. Optik Melawai Prima
HR Recruitment Assistant

   Jul 2010
— Aug 2011

An administrative support function for all aspects of Human Resource management in a large company from new hire to appointment to termination. General duties included maintenance of databases, liaising with recruitment agencies and acting as a point of contact for employees.
Perform searches for qualified candidates according to relevant job criteria, using company’s databases, networking, internet recruiting resources, job fairs, media, recruiting firms, and employee referrals.

PT. Bank Central Asia Tbk
Bank Teller

   Aug 2009
— Jul 2010

Accurately and efficiently process and record routine transactions for bank customers including cashing checks, accepting deposits and withdrawals, processing loan payments and money transfers. Promote and advise on the bank's products and services. Balance cash drawers and also provide excellent customer service by answering or referring financial questions to correct supervisory staff.

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