Contracts Manager, Contracts Administrator, Contracts Engineer,Senior Quantity Surveyor


Last Updated: 27th March 2018 (over 4 years ago)

Address
Philippines

E-mail
Locked

Phone Number
Locked

Gender
Male

Age Range
55 to 64

Qualification Level
Degree

Languages
English, Filipino, Tagalog

Summary

CAREER PROFILE:

• 26- Total years of work experience in field of Construction for Project Management, Procurement, Construction, Engineering & consultancy for (Oil & Gas, Petrochemical, Energy, Industrial and Building Project).
• 18- Years work experience as Contracts Engineer/Contracts Administrator /Quantity Surveyor for (EPCM Companies) Upstream & Downstream Projects-Pipelines, Industrial Waste Water, Mechanical Equipment, Process Piping, Painting & Sandblasting/Painting, Steel Structure, Fire-proofing, Refractory’s, Civil Works and also with background in Electrical/Instrumentation & Telecommunication Works for (Oil&Gas, Petrochemical, Desalination and Power Generation, Industrial & High Rise Building Projects).
• 4- Years work experience as Senior Piping/Mechanical Estimation Engineer (tendering) for Oil&Gas, Petrochemical and Construction Projects.
• 4- Years work experience as Mechanical Engineer (Industrial, Commercial/High Rise Building Projects).

Experience

National Contracting Company
Contracts Manager

   Jun 2016
— Oct 2016

• Day to day management of the receipt, review and drafting of All Project correspondence regarding commercial, contractual or claims
• Developing and implementation of procedures for contracts management and administration in compliance.
• Provide contract summaries and ensure subcontract execution in accordance with agreed terms
• Interpret terms and conditions and monitor the performance against contract requirements and obligations.
• Developing and administering all contract documents from tender process through to contract closeout including variations and necessary documentation for construction and other project-related contracts
• Determining the contract management strategy in dealing with variations and claims
• Managing, reporting and analyzing all contractual matters including final payments and retention.
• Manages support team to assure contracts effectively managed during the course of the contract period and ensures its close-out is in accordance with established procedures
• Prepare contractual correspondence on the matter relating to right of claims and disputes
• Prepare contract briefs and revisions summarizing contractual requirements and budgets
• Achieve required standards of performance relating to customer satisfaction and technical performance as well as associated based financial targets
• To ensure that support staffs comply with the current Safe system of work procedures and that all staff adhere to relevant Health and safety requirements, ensuring that all staff are briefed on all matters including toolbox talks and ensure manning levels are maintained by obtaining cover if required.
• Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects
• Preparation of tender documentation for all sub-contract packages, liasing with in-house designers to ensure that all necessary information is communicated to the tenderes, preparation of scope of works for sub-contract packages from drawings and specifications
• Work closely with all internal departments to ensure timely and efficient delivery of all developments in their designated area
• Review and analyze the Contract Preambles and General Conditions, Contract Schedule, Scope of Work including drawings and specification.
• Review Contract Bill of Quantities and audit from existing contract approved BOQ from drawings and Project Specifications & IFC drawings.

Samsung Engineering Company Limited
Contracts Engineer

   Oct 2013
— Dec 2014

• Preparation for a new Contracts, Scope of Work, Letter of Award and Issuance to Contractor/Subcontractor’s.
• Prepare contract change notices, monitor subcontractor performance, including the reporting and status of contractor and owner deliverables.
• Ensure that subcontractor is in compliance with legal requirements, owner specifications and government regulations.
• Provide contract summaries and ensure contract execution in accordance with agreed terms.
• Interpret terms and conditions and monitor the performance against contract requirements and obligations.
• Developing and administering all contract documents from tender process through to contract closeout including variations and necessary documentation for construction and other project-related contracts.
• Work closely with Contract Manager on anything regarding main contract issues.
• Prepare contractual correspondence on the matter relating to right of claims and disputes.
• To control as per procedures all activities related to the tendering period such as issuance of tender documents, issuance of clarifications and amendments to tenders, collecting and organizing for openings of received bids.
• Processing of Invoices through SAP, Material Management System (MMS), processing of PR and PO for additional Work Order, Variation Order and New Subcontractor’s Contract, once approved, I shall submit the original invoice copies to Accounting including approved SAP generated document entries for payments processing.
• To maintain both hard and scanned copies of SAP approved invoices, to prepare summary of all invoices to be paid each month for fund request.
• Preparation of Subcontract Agreement to New Subcontractor’s
• Monitoring of the subcontractors performance including the management of the deliverables and payment of invoices.
• Prepare contract briefs and revisions summarizing contractual requirements and budgets.
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
• Perform closing activities as needed, Track payments and deadlines and Analyze and mitigate risk.
• To attend scheduled meetings with COMPANY and Subcontractors to prepare the MOM.
• As part of the contracts team, during contract execution will inform management of contractual rights and obligations and then recommend actions to mitigate contract risk.
• Researches, identifies and develop a list of potential reliable suppliers and bidders list of production and maintenance equipment, materials and services.

Saudi Aramco Total Refining & Petrochemical Company (SATORP)
Contracts Engineer/Contracts Administrator

   Mar 2012
— Mar 2013

• Prepare and obtain approval on PRs for production and maintenance requirement for materials, equipment and services. The task includes discussing on the preparation on the scope of work and specification of materials and equipment required.
• Follow up and participate in the preparation of procurement and contracting strategy, PPF and obtain approval and prepare CFT. Determines in conjunction with type of form of contract or tender as necessary. Drafts terms and conditions of contract/tender and coordinator on technical terms and specifications to be included in the contract/tender.
• Prepare scope of work and review the same with contract focal point and Project Manager, scope of work shall include current contract requirement, issues raised during the current contract execution and future service requirement, etc.
• Assist with tender clarifications and respond to Bidder’s Technical clarification.
• All pre and post (technical and commercial) clarifications and communications with bidders shall be routed through Lead Contracts Engineer or Contracts Advisor, no direct communication with the bidders during tendering stage shall be established without Lead Contracts Engineer or Contracts advisor approval.
• Issues inquiries of CFT and dispatches to the selected vendors and service contractor by most expeditious means depending on the urgency.
• Responsible in preparation of Technical Proposal Requirements & Technical BID Evaluation Criteria including the Pre-Qualification Questionnaire.
• Ensure that the assigned contract(s) are well managed as per the Client rules and Project requirements.
• Ensure that all the interfaces with the concerned parties including with partner/regulator/third parties are correctly managed.
• Ensure that the contract processes are implemented on Projects in accordance with the C&P rules of Client.
• Support proposals by obtaining offers from Sub-contractors on a back to back basis for construction and other services.
• To serve as the point of contact for customers on contractual matters, act as contractual middleman between company employees and customers, ensuring timely review and approval / reconciliation of variations.
• To ensure that all requests for new service to support the business through new contracts are carried out timely and appropriately
• Coordinate with the Contract Holders to list and critically evaluate possible contracting strategies and select the most “fit for purpose” contracting strategy and jointly present to secure the necessary approvals for it.
• Carry out detailed analysis of information related to financial pre- qualifications of potential contactors
• Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects.
• Monitor compliance by company employees with established procedures, identify areas of recurrent pressure.
• Work with Risk Management department / Finance to coordinate contractual insurance requirements.
• Monitor competitive terms, monitor customer satisfaction with our terms and conditions and contracting practices and recommend changes, if required.
• Compilation of sub-contract documentation and administration of sub-contract accounts.

SETE Energy Saudia Company
Contracts Engineer/Contracts Administrator

   Jan 2010
— Jan 2012

• To manage all the Contracts matters and directly reported to Project Manager, as there is no Contract Manager in our department, except me to handle it in the preparation, management and administration of contracts and purchase orders.
• Developing and administering all contract documents from tender process though to contract closeout including variations and necessary documentation for construction and other project-related contracts.
• Verifying that the performance of Subcontractor is adequate and in compliance with procedures, specification, drawing project and HSE perspective.
• Responsibility for the provisions of ordering spare parts and account management for customers as required and for monitoring KPI’s on site.
• Analyzing the correspondence from Subcontractors to alert the project management from any potential claim.
• Establishing the policy for claim prevention and counter claim toward Subcontractors.
• Ensuring that the accounting of Works, Extra-and additional Works is issued by the Subcontractors and checked by field staff on a monthly basis.
• Approving the final accounting of works and, after consulting with the Project Manager and the Construction Department Head, issuing the Provisional Acceptance Certificate to Subcontractors, according to contract conditions.
• Authorizing Extra-Work Orders within his Delegation of Authority, checking that they are contractually due.
• Negotiating and solving minor claims from Subcontractors within his Delegation of Authority.
• Responsible for the review of solicitations preparation of proposals contract negotiation including terms conditions prices and cash flow contract performance and contract close out under the general supervision of the Director of Contracts and Pricing.
• Reviews solicitations, initiates proposal preparation plan and schedules timely proposal preparation and submission to customer.
• Requests and obtains necessary costs manufacturing and scheduling data for proposal pricing including determination of appropriate cost elements.
• Negotiates contract terms conditions prices and cash flow.
• To serve as the point of contact for customers on contractual matters, act as contractual middleman between company employees and customers, ensuring timely review and approval / reconciliation of variations.
• Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects.
• Monitor competitive terms, monitor customer satisfaction with our terms and conditions and contracting practices and recommend changes, if required.
• To ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation.
• To handle on-going issues and change management.
• Receives evaluates and analyzes contracts and/ or subcontracts inclusive of contracts terms and conditions.
• To manage for post award Contract/ Subcontract administration follow up and general problem solving shipping status order status invoices payments and customer returns.
• Analyses and monitors cash flow and major accounts receivables.
• Negotiating contract terms with internal and external partners, reviewing and updating existing contracts.
• Ensure all deadlines and conditions described on contracts are met such as payments and shipping.

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