Document Controller


Last Updated: 8th October 2018 (over 3 years ago)

Address
United Arab Emirates

E-mail
Locked

Phone Number
Locked

Gender
Male

Age Range
35 to 44

Qualification Level
Other Post Graduate

Languages
English, Filipino

Summary

 8 years of experience as Document Controller in the field of Oil & Gas & Building Construction Industry.
 Proficient in Microsoft Office Application Package, SAP Database, Electronic Document Management System - Aconex.

Education

University of Batangas
Industrial Instrumentation and process control technology

   Jul 2001
— Apr 2003

Instrumentation technician

Experience

Azizi Developments (Engineering Department)
Projects Document Controller

   Nov 2016
— Current

A Document Controller with a proven ability to establish and maintain an effective filing and archiving system for hard documents and electronic documents files in accordance with company archiving procedures. Possessing extensive knowledge of Electronic Data Management Systems, Attention to detail accuracy and follow through. Handle multiple projects at a time and work in a fast paced environment with self-motivation and pro-activity.

Duties and Responsibilities:

• Maintaining an accurate filing and reporting system to provide full, effective and timely support of the document across the project.
• Responsible for setting up Document control requirements of project and implementation of database management system.
• Provide the official procedure for logging, filing, sorting, and retrieval of electronically stored or hard copy documentation by each discipline & project wise.
• Coordinate with various project personnel in establishing document control procedures & systems.
• Stamp officially all incoming and outgoing drawings and documents and distribute accordingly.
• Receive & Inspect Various Submittals to distribute to consultant engineering team for their inspection, status for review of approval.
• Responsible for project documents control activities such as transmittal of documentation, change notifications, and revision processing.
• Maintaining the project information database by ensuring all incoming and outgoing data is stored according to company protocol.
• Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation.
• Oversee document through its entire lifecycle (inception to archival).
• Collaborate and communicate with managers and project leaders.
• Schedule and maintain the calendar of appointments, meetings and travel itineraries for department staff and may coordinate related arrangements.
• Ensures accurate and timely communication to involved parties.
• Create and manage document hierarchy and process systems.
• Create, organized effectively & efficiently filing and safeguarding of all important documents related to business transactions as well as projects documentation at the site.

Global Concord General Contracting LLC
Projects Document Controller

   Aug 2015
— Sep 2016

Duties and Responsibilities:

• Prepare & submit controlled documents, using the document control procedures, format and distribution schedule such as Letters , WIR, Material Submittal, Shop Drawing, RFI any related documents under contract’s agreement.
• Enters data from various sources into spreadsheets, verifies input and calculations. Regularly develops original spreadsheets, databases and reports.
• Maintains established files of drawings and correspondence.
• Logs and routes interdisciplinary checks and supplier data.
• Safekeeping of company circulars, safety bulletins, memos and letters electronically.
• Coordinate and administer the distribution of all officially approved incoming and outgoing documentation and paperwork to ensure controlled delivery to person(s) responsible.
• Screen all incoming and outgoing documents for submission to Consultant team for their review, comments & status of approval.
• Responsible for project document control activities such as transmittal of documentation, change notifications, and revision processing.
• Routing various documents to different Engineers and Document Control for proper handling.
• Sort, open and distribute incoming mail manually and electronically, Scan, index incoming and outgoing mail electronically.
• Ensure all official documents with backup soft copy, scan copy & hard copy.
• File and maintain documents in permanent document archive.
• Ensure all documents are updated in EDMS & General Log sheets are saved for backed up.
• Establish and maintain various files developed for the project.
• Receive, log and distribute all vendor documents according to distribution matrix.
• Mail coordination activities between departments and team members.
• Upload and download documentation from client systems
• Performs other duties as directed by the Project Manager.

Venture Gulf Engineering W.L.L
Document Controller

   Jun 2012
— Jul 2015

Assign in Qatar Shell Pearl GTL (Onshore)@ Ras Laffan as Document Controller in Operational Plant under the payroll of Venture Gulf Engineering.

Duties and Responsibilities:

• Manage, maintained and controlled all drawings in Shell’s EDMS system including day to day document quality checks, control electronic version, and ensure monitored folder as per organization required.
• Generate and issue weekly overdue / status reports related to project documents / drawings, vendor documents to Lead / Senior Project Engineer and Project Control Engineer, as necessary and carry out follow up action as required.
• Maintain Shell’s SharePoint site, web content administration and capture the metadata correctly.
• Process all project documentation generated by the project team, Client and contractors to be stored in EDMS.
• Liaise with project team to ensure proper formatting of deliverables as well as assist with training team on document upload process.
• Organize and maintain Project files, drawings and records in an efficient and easy retrievable manner in PDMS and / or in hard copy format as required.
• Interacted with Project document control teams to ensure that MDR and document distribution matrices are implemented for the project.
• Keep daily files updated, and communicate regularly internally and externally and ensure documents for distribution is promptly circulated to the respective staff in the project site.
• Maintain strict adherence to the project documentation procedures.
• Developed Document Management plan and trained project team on implementation of the plan
Development of reporting mechanisms form the DocPro Database and SharePoint register.
• Process all project documentation generated for the project.
• Liaise with project team to ensure proper formatting of deliverables.
• Working to assist Project document control teams to ensure that adherence to the project documentation procedures is maintained.
• Responsible for ensuring that all incoming contractor’s drawing and document details are accurate and correct before it will be uploaded and released in Shell EDMS System.
• Receiving BOP Instruction Manuals from Contractors and to be distributed to each team
in the project site.
• Responsible for project document control activities such as transmittal of documentation, change notifications, and revision processing.
• Responsible for monitoring the accuracy of all details of Contractor’s drawing in SAP System.
• Responsible for ensuring that all incoming Supplier (BOP-Balance of Plant) drawing and document details are accurate and correct before it will be uploaded and released in SAP system.
• Keep daily files updated, and circulate regularly through the office, and ensure documents for distribution is promptly circulated to the respective staff in the project site.
• Effectively follow the company’s standard operating procedures in submission of documents.
• Checks the incoming documents from external consultants/contractors/others for compatibility of the contents with what is stated in the transmittal.
• Handling of incoming and outgoing correspondence by logging of all documents within a
computerized documentation database and maintaining a day to day archive.
• Compiles and maintains control records related to drawings and document transmittal and
allocate reference numbers to each transmittal.
• Storing and maintains BOP Instruction Manual hard copy in the data vault and library.

Venture Gulf Engineering W.L.L
Document Controller

   Jun 2012
— Jul 2015

Assign in Qatar Shell Pearl GTL (Onshore)@ Ras Laffan as Document Controller in Operational Plant under the payroll of Venture Gulf Engineering.

Duties and Responsibilities:

• Manage, maintained and controlled all drawings in Shell’s EDMS system including day to day document quality checks, control electronic version, and ensure monitored folder as per organization required.
• Generate and issue weekly overdue / status reports related to project documents / drawings, vendor documents to Lead / Senior Project Engineer and Project Control Engineer, as necessary and carry out follow up action as required.
• Maintain Shell’s SharePoint site, web content administration and capture the metadata correctly.
• Process all project documentation generated by the project team, Client and contractors to be stored in EDMS.
• Liaise with project team to ensure proper formatting of deliverables as well as assist with training team on document upload process.
• Organize and maintain Project files, drawings and records in an efficient and easy retrievable manner in PDMS and / or in hard copy format as required.
• Interacted with Project document control teams to ensure that MDR and document distribution matrices are implemented for the project.
• Keep daily files updated, and communicate regularly internally and externally and ensure documents for distribution is promptly circulated to the respective staff in the project site.
• Maintain strict adherence to the project documentation procedures.
• Developed Document Management plan and trained project team on implementation of the plan
Development of reporting mechanisms form the DocPro Database and SharePoint register.
• Process all project documentation generated for the project.
• Liaise with project team to ensure proper formatting of deliverables.
• Working to assist Project document control teams to ensure that adherence to the project documentation procedures is maintained.
• Responsible for ensuring that all incoming contractor’s drawing and document details are accurate and correct before it will be uploaded and released in Shell EDMS System.
• Receiving BOP Instruction Manuals from Contractors and to be distributed to each team
in the project site.
• Responsible for project document control activities such as transmittal of documentation, change notifications, and revision processing.
• Responsible for monitoring the accuracy of all details of Contractor’s drawing in SAP System.
• Responsible for ensuring that all incoming Supplier (BOP-Balance of Plant) drawing and document details are accurate and correct before it will be uploaded and released in SAP system.
• Keep daily files updated, and circulate regularly through the office, and ensure documents for distribution is promptly circulated to the respective staff in the project site.
• Effectively follow the company’s standard operating procedures in submission of documents.
• Checks the incoming documents from external consultants/contractors/others for compatibility of the contents with what is stated in the transmittal.
• Handling of incoming and outgoing correspondence by logging of all documents within a
computerized documentation database and maintaining a day to day archive.
• Compiles and maintains control records related to drawings and document transmittal and
allocate reference numbers to each transmittal.
• Storing and maintains BOP Instruction Manual hard copy in the data vault and library.

Venture Gulf Engineering W.L.L
Document Controller

   Jun 2012
— Jul 2015

Assign in Qatar Shell Pearl GTL (Onshore)@ Ras Laffan as Document Controller in Operational Plant under the payroll of Venture Gulf Engineering.

Duties and Responsibilities:

• Manage, maintained and controlled all drawings in Shell’s EDMS system including day to day document quality checks, control electronic version, and ensure monitored folder as per organization required.
• Generate and issue weekly overdue / status reports related to project documents / drawings, vendor documents to Lead / Senior Project Engineer and Project Control Engineer, as necessary and carry out follow up action as required.
• Maintain Shell’s SharePoint site, web content administration and capture the metadata correctly.
• Process all project documentation generated by the project team, Client and contractors to be stored in EDMS.
• Liaise with project team to ensure proper formatting of deliverables as well as assist with training team on document upload process.
• Organize and maintain Project files, drawings and records in an efficient and easy retrievable manner in PDMS and / or in hard copy format as required.
• Interacted with Project document control teams to ensure that MDR and document distribution matrices are implemented for the project.
• Keep daily files updated, and communicate regularly internally and externally and ensure documents for distribution is promptly circulated to the respective staff in the project site.
• Maintain strict adherence to the project documentation procedures.
• Developed Document Management plan and trained project team on implementation of the plan
Development of reporting mechanisms form the DocPro Database and SharePoint register.
• Process all project documentation generated for the project.
• Liaise with project team to ensure proper formatting of deliverables.
• Working to assist Project document control teams to ensure that adherence to the project documentation procedures is maintained.
• Responsible for ensuring that all incoming contractor’s drawing and document details are accurate and correct before it will be uploaded and released in Shell EDMS System.
• Receiving BOP Instruction Manuals from Contractors and to be distributed to each team
in the project site.
• Responsible for project document control activities such as transmittal of documentation, change notifications, and revision processing.
• Responsible for monitoring the accuracy of all details of Contractor’s drawing in SAP System.
• Responsible for ensuring that all incoming Supplier (BOP-Balance of Plant) drawing and document details are accurate and correct before it will be uploaded and released in SAP system.
• Keep daily files updated, and circulate regularly through the office, and ensure documents for distribution is promptly circulated to the respective staff in the project site.
• Effectively follow the company’s standard operating procedures in submission of documents.
• Checks the incoming documents from external consultants/contractors/others for compatibility of the contents with what is stated in the transmittal.
• Handling of incoming and outgoing correspondence by logging of all documents within a
computerized documentation database and maintaining a day to day archive.
• Compiles and maintains control records related to drawings and document transmittal and
allocate reference numbers to each transmittal.
• Storing and maintains BOP Instruction Manual hard copy in the data vault and library.

Venture Gulf Engineering W.L.L
Document Controller

   Jun 2012
— Jul 2015

Assign in Qatar Shell Pearl GTL (Onshore)@ Ras Laffan as Document Controller in Operational Plant under the payroll of Venture Gulf Engineering.

Duties and Responsibilities:

• Manage, maintained and controlled all drawings in Shell’s EDMS system including day to day document quality checks, control electronic version, and ensure monitored folder as per organization required.
• Generate and issue weekly overdue / status reports related to project documents / drawings, vendor documents to Lead / Senior Project Engineer and Project Control Engineer, as necessary and carry out follow up action as required.
• Maintain Shell’s SharePoint site, web content administration and capture the metadata correctly.
• Process all project documentation generated by the project team, Client and contractors to be stored in EDMS.
• Liaise with project team to ensure proper formatting of deliverables as well as assist with training team on document upload process.
• Organize and maintain Project files, drawings and records in an efficient and easy retrievable manner in PDMS and / or in hard copy format as required.
• Interacted with Project document control teams to ensure that MDR and document distribution matrices are implemented for the project.
• Keep daily files updated, and communicate regularly internally and externally and ensure documents for distribution is promptly circulated to the respective staff in the project site.
• Maintain strict adherence to the project documentation procedures.
• Developed Document Management plan and trained project team on implementation of the plan
Development of reporting mechanisms form the DocPro Database and SharePoint register.
• Process all project documentation generated for the project.
• Liaise with project team to ensure proper formatting of deliverables.
• Working to assist Project document control teams to ensure that adherence to the project documentation procedures is maintained.
• Responsible for ensuring that all incoming contractor’s drawing and document details are accurate and correct before it will be uploaded and released in Shell EDMS System.
• Receiving BOP Instruction Manuals from Contractors and to be distributed to each team
in the project site.
• Responsible for project document control activities such as transmittal of documentation, change notifications, and revision processing.
• Responsible for monitoring the accuracy of all details of Contractor’s drawing in SAP System.
• Responsible for ensuring that all incoming Supplier (BOP-Balance of Plant) drawing and document details are accurate and correct before it will be uploaded and released in SAP system.
• Keep daily files updated, and circulate regularly through the office, and ensure documents for distribution is promptly circulated to the respective staff in the project site.
• Effectively follow the company’s standard operating procedures in submission of documents.
• Checks the incoming documents from external consultants/contractors/others for compatibility of the contents with what is stated in the transmittal.
• Handling of incoming and outgoing correspondence by logging of all documents within a
computerized documentation database and maintaining a day to day archive.
• Compiles and maintains control records related to drawings and document transmittal and
allocate reference numbers to each transmittal.
• Storing and maintains BOP Instruction Manual hard copy in the data vault and library.

Venture Gulf Engineering W.L.L
Document Controller

   Jun 2012
— Jul 2015

Assign in Qatar Shell Pearl GTL (Onshore)@ Ras Laffan as Document Controller in Operational Plant under the payroll of Venture Gulf Engineering.

Duties and Responsibilities:

• Manage, maintained and controlled all drawings in Shell’s EDMS system including day to day document quality checks, control electronic version, and ensure monitored folder as per organization required.
• Generate and issue weekly overdue / status reports related to project documents / drawings, vendor documents to Lead / Senior Project Engineer and Project Control Engineer, as necessary and carry out follow up action as required.
• Maintain Shell’s SharePoint site, web content administration and capture the metadata correctly.
• Process all project documentation generated by the project team, Client and contractors to be stored in EDMS.
• Liaise with project team to ensure proper formatting of deliverables as well as assist with training team on document upload process.
• Organize and maintain Project files, drawings and records in an efficient and easy retrievable manner in PDMS and / or in hard copy format as required.
• Interacted with Project document control teams to ensure that MDR and document distribution matrices are implemented for the project.
• Keep daily files updated, and communicate regularly internally and externally and ensure documents for distribution is promptly circulated to the respective staff in the project site.
• Maintain strict adherence to the project documentation procedures.
• Developed Document Management plan and trained project team on implementation of the plan
Development of reporting mechanisms form the DocPro Database and SharePoint register.
• Process all project documentation generated for the project.
• Liaise with project team to ensure proper formatting of deliverables.
• Working to assist Project document control teams to ensure that adherence to the project documentation procedures is maintained.
• Responsible for ensuring that all incoming contractor’s drawing and document details are accurate and correct before it will be uploaded and released in Shell EDMS System.
• Receiving BOP Instruction Manuals from Contractors and to be distributed to each team
in the project site.
• Responsible for project document control activities such as transmittal of documentation, change notifications, and revision processing.
• Responsible for monitoring the accuracy of all details of Contractor’s drawing in SAP System.
• Responsible for ensuring that all incoming Supplier (BOP-Balance of Plant) drawing and document details are accurate and correct before it will be uploaded and released in SAP system.
• Keep daily files updated, and circulate regularly through the office, and ensure documents for distribution is promptly circulated to the respective staff in the project site.
• Effectively follow the company’s standard operating procedures in submission of documents.
• Checks the incoming documents from external consultants/contractors/others for compatibility of the contents with what is stated in the transmittal.
• Handling of incoming and outgoing correspondence by logging of all documents within a
computerized documentation database and maintaining a day to day archive.
• Compiles and maintains control records related to drawings and document transmittal and
allocate reference numbers to each transmittal.
• Storing and maintains BOP Instruction Manual hard copy in the data vault and library.

Venture Gulf Engineering W.L.L
Document Controller

   Jun 2012
— Jul 2015

Assign in Qatar Shell Pearl GTL (Onshore)@ Ras Laffan as Document Controller in Operational Plant under the payroll of Venture Gulf Engineering.

Duties and Responsibilities:

• Manage, maintained and controlled all drawings in Shell’s EDMS system including day to day document quality checks, control electronic version, and ensure monitored folder as per organization required.
• Generate and issue weekly overdue / status reports related to project documents / drawings, vendor documents to Lead / Senior Project Engineer and Project Control Engineer, as necessary and carry out follow up action as required.
• Maintain Shell’s SharePoint site, web content administration and capture the metadata correctly.
• Process all project documentation generated by the project team, Client and contractors to be stored in EDMS.
• Liaise with project team to ensure proper formatting of deliverables as well as assist with training team on document upload process.
• Organize and maintain Project files, drawings and records in an efficient and easy retrievable manner in PDMS and / or in hard copy format as required.
• Interacted with Project document control teams to ensure that MDR and document distribution matrices are implemented for the project.
• Keep daily files updated, and communicate regularly internally and externally and ensure documents for distribution is promptly circulated to the respective staff in the project site.
• Maintain strict adherence to the project documentation procedures.
• Developed Document Management plan and trained project team on implementation of the plan
Development of reporting mechanisms form the DocPro Database and SharePoint register.
• Process all project documentation generated for the project.
• Liaise with project team to ensure proper formatting of deliverables.
• Working to assist Project document control teams to ensure that adherence to the project documentation procedures is maintained.
• Responsible for ensuring that all incoming contractor’s drawing and document details are accurate and correct before it will be uploaded and released in Shell EDMS System.
• Receiving BOP Instruction Manuals from Contractors and to be distributed to each team
in the project site.
• Responsible for project document control activities such as transmittal of documentation, change notifications, and revision processing.
• Responsible for monitoring the accuracy of all details of Contractor’s drawing in SAP System.
• Responsible for ensuring that all incoming Supplier (BOP-Balance of Plant) drawing and document details are accurate and correct before it will be uploaded and released in SAP system.
• Keep daily files updated, and circulate regularly through the office, and ensure documents for distribution is promptly circulated to the respective staff in the project site.
• Effectively follow the company’s standard operating procedures in submission of documents.
• Checks the incoming documents from external consultants/contractors/others for compatibility of the contents with what is stated in the transmittal.
• Handling of incoming and outgoing correspondence by logging of all documents within a
computerized documentation database and maintaining a day to day archive.
• Compiles and maintains control records related to drawings and document transmittal and
allocate reference numbers to each transmittal.
• Storing and maintains BOP Instruction Manual hard copy in the data vault and library.

Venture Gulf Engineering W.L.L
Document Controller

   Jun 2012
— Jul 2015

Assign in Qatar Shell Pearl GTL (Onshore)@ Ras Laffan as Document Controller in Operational Plant under the payroll of Venture Gulf Engineering.

Duties and Responsibilities:

• Manage, maintained and controlled all drawings in Shell’s EDMS system including day to day document quality checks, control electronic version, and ensure monitored folder as per organization required.
• Generate and issue weekly overdue / status reports related to project documents / drawings, vendor documents to Lead / Senior Project Engineer and Project Control Engineer, as necessary and carry out follow up action as required.
• Maintain Shell’s SharePoint site, web content administration and capture the metadata correctly.
• Process all project documentation generated by the project team, Client and contractors to be stored in EDMS.
• Liaise with project team to ensure proper formatting of deliverables as well as assist with training team on document upload process.
• Organize and maintain Project files, drawings and records in an efficient and easy retrievable manner in PDMS and / or in hard copy format as required.
• Interacted with Project document control teams to ensure that MDR and document distribution matrices are implemented for the project.
• Keep daily files updated, and communicate regularly internally and externally and ensure documents for distribution is promptly circulated to the respective staff in the project site.
• Maintain strict adherence to the project documentation procedures.
• Developed Document Management plan and trained project team on implementation of the plan
Development of reporting mechanisms form the DocPro Database and SharePoint register.
• Process all project documentation generated for the project.
• Liaise with project team to ensure proper formatting of deliverables.
• Working to assist Project document control teams to ensure that adherence to the project documentation procedures is maintained.
• Responsible for ensuring that all incoming contractor’s drawing and document details are accurate and correct before it will be uploaded and released in Shell EDMS System.
• Receiving BOP Instruction Manuals from Contractors and to be distributed to each team
in the project site.
• Responsible for project document control activities such as transmittal of documentation, change notifications, and revision processing.
• Responsible for monitoring the accuracy of all details of Contractor’s drawing in SAP System.
• Responsible for ensuring that all incoming Supplier (BOP-Balance of Plant) drawing and document details are accurate and correct before it will be uploaded and released in SAP system.
• Keep daily files updated, and circulate regularly through the office, and ensure documents for distribution is promptly circulated to the respective staff in the project site.
• Effectively follow the company’s standard operating procedures in submission of documents.
• Checks the incoming documents from external consultants/contractors/others for compatibility of the contents with what is stated in the transmittal.
• Handling of incoming and outgoing correspondence by logging of all documents within a
computerized documentation database and maintaining a day to day archive.
• Compiles and maintains control records related to drawings and document transmittal and
allocate reference numbers to each transmittal.
• Storing and maintains BOP Instruction Manual hard copy in the data vault and library.

DNATA Cargo (Under the payroll of Dulsco)
Export / Import Document Controller

   Oct 2007
— Nov 2010

Duties and Responsibilities:

• Handling banking relationship for trade documentation, working capital facilities, including prepare complete set of export import shipping documentation based on L C and or other credit terms.
• Maintaining relationships with banks to get the docs dispatched on time and get the dispatch details.
• Prepare and liaise with banks for providing related business and accounts information for credit facilities.
• Handling logistics with buyers and suppliers.
• Maintaining orders chart and coordinating with supplier for timely shipment and updating buyer on the shipment planning.
• Track status of all the shipments through different shipping lines and preparing a report of ETD and ETA of all shipments.
• Follow up with suppliers for dispatch.
• Approving BL and other shipping document pertaining to LC terms
Following up with the buyers for payment release and maintaining chart of all payments and receipts.
• Ensures and observes IATA & ICAO regulations and specific carrier instructions.
• Create and update import and departure records as well as inform customers with relevant post flight status of their shipments to provide service to customers and accurate information to network stations.
• Ensure always that the handling of shipments of Dangerous Goods fully comply with the current edition of the IATA Dangerous Goods Regulations and are loaded in accordance with same.

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