Senior Contracts & Procurement Professional


Last Updated: 5th September 2018 (over 4 years ago)

Address
India

E-mail
Locked

Phone Number
Locked

Gender
Male

Age Range
45 to 54

Qualification Level
Degree

Languages
English, Hindi

Summary

23 years of experience in Project Procurement, Tendering, Negotiation, Contracting, Contract Administration, Risk / Claims / Dispute management, Inventory & Logistics management, Invoice management and Vendor management in India and Middle East countries for various Industries.

Have hands on experience in various forms of FIDIC & EPC Contracts, detailed understanding of International Contracting and proven experience of working in multicultural, complex & challenging environments.

Education

Indian school of Mines, India
Bachelor Degree

   Jul 1989
— Apr 1993

Completed B.Tech (Mechanical )

Experience


Senior Contracts & Procurement Expert

   Jul 2011
— Current

Key Responsibilities:
Responsibilities includes analysing the procurement & contract needs in terms of legal, risk and compliance and enabling collaboration with the Sales, Finance, Tax, Engineering team, Project construction teams and all relevant functions , Formulation & Implementation of Strategy, Global procurement & Contracting, Vendor sourcing /management, Contract administration, Claims & dispute management, Risk management for Projects, CAPEX, Engineering items, Raw materials along with all Supply & Service agreements of the Organization.
Strategy Formulation & Implementation
1. To set the strategic direction and objectives for Procurement & Contracts function and to ensure that department objectives are aligned with organization business requirements.
2. To Develop, Implement & Improve Procurement & Contracting processes and integration with ERP systems
Global Procurement & Contracting
1. Develop and implement Tendering & Contracting strategy.
2. Carrying out Risk Identification, risk prioritization & risk mitigation.
3. Drafting & review of different types of contracts, including EPC Turnkey contracts, MoUs, Services, works, supply agreement, annual maintenance, professional engagement etc.
4. Review of FIDIC models and drafting of Particular Conditions.
5. Reviewing & approving Tender documents / letter of award / Contracts documents.
6. Supervision of Vendor prequalification & Coordination for site visits and pre-tender meetings, Issue clarifications and amendments to tender and follow-up with tenderers for any missing details and for technical/commercial clarifications.
7. Assisting user team in establishing the criterions for Technical evaluations & finalization of SOW.
8. Supervision of preparation of price comparison, sensitivity analysis for complex price structures to obtain the best commercial option. Advise the management in taking the right decision for selecting the optimum bid.
9. Take lead role in negotiating with contractors for the price as well as other contract terms and to ensure best deal for the organization.
10. Ensuring an efficient negotiation and contract finalization.
11. Ensuring that all the contractual provisions finalized are in line with Organization policy.
12. Ensuring necessary approvals as per Delegation of Authority (DOA).
Contract administration
1. Pre & Post contract administration till the contract closure.
2. Overall contract management and matters relating to the legal and contractual commercial conditions.
3. Review and management of claims & dispute including analysing and recommending the Bid Committee for the settlement of extra claims, time extension requests etc as per the organization policy & best practices in industry.
4. Assisting Management, Technical Team and all other stakeholders on all contractual matters.
5. Ensuring release of Service Orders or other operational emergency contracts in limited time to avoid project delays
6. Ensures that completion certificates and performance evaluations are prepared and duly signed upon completion of contracted work.
7. Preparation of legal notifications, notices w.r.t extension of times, claims, extra-claims, additional works, variation orders and amendment agreements in coordination with cross functional team.
8. Handling various contractual issues in accordance with the contracts for the Projects and compliance of the project agreements, preparing contractual claims, extension of times, and interpretation of clauses under the contracts.
9. Handling the litigation and legal issues arising out of the execution of the project and matters in relation to the Project Development and Procurement.
10. Ensuring that efficient Invoice management system is in place and all vendors are being paid for the supply/ services completed as per the provision of Signed Contract.
Vendor Management
1. Establishing & carrying out Vendor Pre-qualification.
2. Ensure the efficient & Optimized Vendor base in Business Process.
3. Ensure vendor performance with the objective of meeting quality and delivery requirements.
4. Build enough flexibility in the system to provide reliable shipments to improve On-Time in Full Performance.
Key Achievements:

Process Improvement
 Implemented the efficient Risk management process.
 Established the uniform Criterion for Vendor Pre-qualification across the organization.
 Standardize the major terms & condition of Request for Bid / Tender documents with flexibility of customization for the specific needs.
 To ensure fair & transparent evaluation of Bids, implemented the process of having bid evaluation criterions and their weightage in advance.
 Started the process of conducting negotiation(s) only with technically acceptable Bidders.
 Ensured compliance of the Contract for all the terms and conditions including the Advance Payment, Performance Bond requirements, warranties, guarantees and insurances.
 Implemented the process of periodic review of the work / service progress in line with provisions of the Contract and communicate with Contractor for any deviation to ensure timely completion of the work.
 Established periodic review of Tendering & Contracting processes in place, Identification of process, activities(s) to be improved & improving them.
 Implemented concept of Procurement services & Umbrella Contract which helped to have more effective control among different EPC packages.
 Implemented the concept of TCO for taking decisions post negotiation(s).
 Started the practice of Contracts close out and sharing the lessons learnt to be used for future projects.
Contract Administration & Financial
 Ensured improved cash management.
 Ensured the availability of all the required materials & services well within time to complete project / turnaround activities within scheduled time.
 Ensured no major contractual disputes occurred during execution period and all the claims were settled amicably within time to support the project completion before the time schedule.
 Ascertained that import of free issue capital equipment’s including custom clearance & delivery to work site is being done within the stipulated time.
 Effectively managed all the claims and contractual issues during contract execution phase.
 Achieved average cost saving of 18% w.r.to approved Budget and completed several Projects before the scheduled completion time.

Department of Transport, Abu Dhabi, UAE
Contracts & Procurement Specialist

   Apr 2009
— Jun 2011

As Contract & Procurement Specialist was responsible for ensuring efficient Contracting & Procurement function and Business Process Improvement for all the various sectors of DoT including Aviation, Surface Transport & Maritime.
Key Achievements:
1. Established the uniform Criterion for Vendor Pre-qualification across the organization.
2. Standardize the major terms & condition of Request for Proposal (RFP) / Tender documents with flexibility of customization for the specific needs.
3. Started the process of conducting negotiation (s) only with technically acceptable Bidders.
4. Ensure all business dealings including contract signing are in accordance with organizations policies.
5. Implemented the process of periodic review of the work / service progress in line with provisions of the Contract and communicate with Contractor for any deviation to ensure timely completion of the work.
6. Started the practice of Contracts close out and sharing the lessons learnt to be used for future projects.

SABIC, Saudi Arabia
Contracts Specialist

   Feb 2005
— Mar 2009

as Contract Administrator with SABIC (Jubail United Petrochemical Company-), Saudi Arabia- During this period, major responsibilities were managing all the requirements of the organization for Shutdown/Turnaround Projects and Contract Administration.
Key Responsibilities
Contract Management
1. Negotiation and contracts finalization
2. Ensuring the timely award of contracts and to make sure that Organization is sufficiently protected contractually
Contract Administration
1. Update project budget on regular basis as the design develops and identify cost over runs and financial implications
2. Preparing a brief monthly narrative of project progress, costs and quality
3. Assessments of materials on site on a monthly basis and reporting
4. Ensuring timely Ordering & delivery of “Free Issue Items” to Contractors to ensure smooth progress of the Project.
5. Scheduling all variations per contract and keeping records for monthly reports
6. Managing Contractor billing.
7. Preparing assessments for Claims and managing the same.
8. Ensuring that all contractual requirements such as Performance & Advance Guarantees, Letter of credits (LC’s) etc are being complied upon as per as per provisions of Contract(s
9. Preparing for and attending arbitration/litigation processes
10. Advising Management, Technical Team and all other stakeholders on all contractual matters.
Risk Management
1. Determine and manage risks that may affect the project in any way, particularly schedule, budget or quality/specifications
2. Facilitate effective communication and action.
3. Assist the design and site delivery teams to identify and resolve problems so as to comply with the regulations

Vedanta Ltd
Manager Commercial

   Jul 2002
— Jan 2005

As Senior Manager - Project Procurement was responsible for Project Procurement for enhancing capacity of Cooper smelter from 120 MTPA to 170 MTPA. Handled a team of 07 persons with spend of INR 80 Crore.
As Manager -Commercial was responsible for Contracting & Procurement for all the materials & services required for setting up a green field project of Zinc smelter plant of 150 MTPA. Managed a team of 02 persons and handled spend of 60 Crores out of total project spend of 130 Crores.
Key Achievements:
1. Reduced Procurement & Contracting Cycle time by 20% with help of Six Sigma
2. Was able to save significant time on Procurement & contracting cycle time, which helped to commission the project in 2 months advance of agreed Project schedule.
3. Implemented concept of Procurement services & Umbrella Contract which helped to have more effective control among different EPC packages
4. To ensure fair & transparent evaluation of Bids, implemented the process of having bid evaluation criterions and their weightage in advance.
5. Ensured compliance of the contractual terms and conditions during the contract execution.

Steel Authority of India Ltd
Deputy Manager Procurement

   Jul 1993
— Jan 2001

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