Project Planner / Scheduler

Last Updated: 2nd April 2019 (over 3 years ago)



Phone Number


Age Range
25 to 34

Qualification Level
HNC/HND/City & Guilds



I am a professional planner with significant experience in the Oil and Gas industry and have also worked in aerospace and defence. I have a strong sense of logic and enjoy solving problems. I am responsible for working with the Project Manager & management team to develop the project which I then construct using Microsoft software or Primavera P6 dependent upon management preference. I maintain the plan on an on-going basis and work closely with the project team and external contractors to ensure successful results to the customer. I provide centre of excellence for planning for all projects within my portfolio.


Irving Oil Refinery
Project Scheduler / Planner

   Sep 2018
— Current

• I am the sole project scheduler on-site for capital projects within the refinery and am responsible for all planning works associated with the design, procurement & construction.
• Responsible for Creation of project schedules in Primavera P6 for the estimate phase of a project and once approved & capitalised, I Baseline the schedule and maintain the plan throughout the lifecycle until completion.
• As well as working with the internal project team, I Liaise with all external contractors on-site and present reports such as look-a-heads to ensure they can resource correctly with manpower for the nature of the works.
• During Turnaround (shutdown) of the plant I Create & maintain schedules broken down by the hour and highlight critical paths due to the importance of this period.
• Create and maintain excel project tracker sheets which give a high-level overview to management of estimated completion dates, current status of project and spend to date highlighting if over or under budget compared to baseline.

Project Scheduler

   Nov 2017
— Aug 2018

• Responsible for integrity of Integrated Master Schedule (IMS) ensuring that all activities, events and milestone are logically linked and fully resourced with labour hours, materials, subcontract payments and reserves.
• Perform analysis such as critical path, schedule risk and variance analysis. The IMS is required to be statused weekly/monthly, aligned to the fiscal calendar and provide an accurate Cost to Complete (EAC) for financial reporting.
• Carry out independent analysis of trend data and provision of metrics for review at Programme Monthly Review Boards.
• Ensure contractual and programme changes are incorporated into the IMS to maintain a realistic baseline, maintain analyse and provide Earned Value reports and guide the Integrated Project Team on the use of EVMS.
• Responsible for ensuring the Programme follows the Company Risk Manager Process. The facilitation of Programme Risk Review Boards (Internal and External), risk identification and documentation and risk analysis. Identification and tracking of mitigation actions and reporting.
• Support to the Programme Manager, managers of each function i.e. Quality, engineering etc. and Programme Accountant to establish budget authorisations. Monthly collation and analysis of finance data such as schedule derived Estimates to Complete (ETCs).
• Development of Programme Work Breakdown Structures (WBS) and Organisational Breakdown Structures (OBS).
• To support Bid and Proposal activities through the collation and transfer of Basis of Estimates into the Pricing Team.
• Regularly ensure consistent application of approved best practice processes and tools across Raytheon UK such as IPDS (Integrated Product Development System) and Risk & Opportunity Management.

EPC Planner

   Jul 2015
— Oct 2017

• Regular trips to the production plant in Sens (South of France) to check on the status of physical equipment and if necessary, liaise with the production team and / or purchasing for an improvement on the build / testing schedule of certain project components, to ensure customer delivery is maintained.
• Creating and maintaining Project plans using MS Project. This includes Tender schedules that provide details of engineering tasks – which considers internal capacity and man hours, project milestone activities including billing milestones through to manufacturing of parts and finally parts being mobilised offshore.
• Providing brand new lead times for Project management on raw material parts, through to fully procured / assembled project deliverables. This also includes re-validating lead times to provide the latest and most reliable dates to the project team before committing to an order.
• Generating Impact reports on material & notifying all parties effected globally when an engineering change occurs on a part and providing them with the necessary steps going forward to conform with customer requirements or internal improvements.
• Proactively identifying and performing movement of materials between stocking segments to benefit Projects in terms of excess material that can be used to save the project cost and decrease lead-time.

FMC Technologies - SDS (Subsea Drilling Systems)

   Jul 2011
— Jun 2015

• Responsible for monitoring and updating project plans and material requirements for projects.
• Analysing project plans and MRP data, providing status of Engineering Activities, Main Raw Materials, Project Material Shortages, and Manufacturing Slot Requirements.
• Ensuring project plans are kept up to date with any agreed changes to scope.
• Identifying and communicating to Project Manager and team members on the progress of project activities against project plans.
• Monitoring and highlighting any delays or variance of project activities for escalation by Project Manager.
• Providing clear visibility to Project Team, Engineering, Supply Chain and Manufacturing Team of key constraints and escalate where appropriate.
• Addressing in a timely manner any variances in progress and follow up with corrective and preventive actions.
• Managing and supporting Stock Movement, Material Substitution and Request for Assembly.
• Providing visibility of Project constraints to the Slot Management Team.
• Supporting and addressing Work in Progress issues when required.
• Supporting the closure and response to Quality Notifications, Engineering Change Notifications and Work Orders.
• Responsible for issuing delivery notes, monitoring and expediting the shipping process.
• Documenting and reporting any relevant project related issues to Project Manager.
• Creation and production of work orders from fabrication packets, machine shop work, Assembly of parts in-house or external and Rework as per Quality Notifications rose on parts.
• Support and initiate in daily, weekly and monthly meetings to review project schedules and highlight any critical matters which may affect production and / or final shipment to the customer.
• Creating and maintaining Project plans in Primavera P6. This includes creating & updating the project schedule, billing milestones, engineering activities and hours allocated from each resource on each project.

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