Document Control Manager


Last Updated: 22nd January 2019 (over 3 years ago)

Address
United Kingdom

E-mail
Locked

Phone Number
Locked

Gender
Male

Age Range
45 to 54

Qualification Level
Degree

Languages
English

Summary

A commercially-focused Document Control Manager, skilled at implementing, maintaining and optimising project systems for electronic and paper-based information, managing and controlling drawings and facilitating communications between key stakeholders, ensuring robust compliance. Actively promotes best practice to achieve operational excellence. Demonstrates advanced analytical capabilities by identifying, mitigating and resolving complex issues. Adopts a systematic and methodical approach to tasks in high pressured environments and excels at re-prioritising workloads as requirements change. Leverages exceptional leadership capabilities to coach and mentor individuals, resulting in a highly engaged and productive team. A strategic thinker with advanced communication and interpersonal skills. Thrives in challenging and collaborative environments.

Education

The Open University, UK
BSc (Hons) Information Technology and Computing

   Sep 2002
— Dec 2009

The Open University, UK
Diploma in Information Technology

   Sep 2002
— Dec 2006

Experience

KBR Ltd
Document Control Manager / Lead

   Nov 2018
— Current

Document Management

Saudi Arabian Mining Company (Ma’aden)
Superintendent EDMS

   Dec 2015
— Mar 2018

Strategically led a team by establishing individual objectives, managing performance through feedback and appraisals and coaching and mentoring all employees, resulting in high productivity and engagement. Facilitating the document control chain, promoting effective communication between director, managers, project managers, design engineers and contractors.

KEY ACHIEVEMENTS
• Realised savings of USD 600,000 by delivering the SmartPlant Foundation (SPF) implementation project significantly under budget, incorporating SPI, SPEL, SPPID and PDS 3D tools
• Delivered the Aconex EDMS legacy system on time and within targets
• Defined and implemented departmental KPIs with all difficult targets being successfully realised for the past two years and achieving all Plant and Business Plan objectives
• Optimised processes and efficiencies by introducing a centralised document management system, allowing for robust compliance with company procedures, regulations and standards
• Significantly improved system usage by organising robust departmental training, achieving operational efficiency
• Optimised plant lifecycle by managing ‘organisational knowledge’ data archival into the EDMS, allowing for performance analysis, field diagnostics and incremental design improvements
• Directed the development and introduction of EDMS plant site policies, procedures and controls, ensuring compliance with all procedural and legislative requirements and cost-effective delivery of quality and targeted objectives
• Promoted a culturally sensitive culture by developing effective recruitment, retention, training and development strategies to successfully engage all staff

Jacobs, Zamel & Turbag Consulting Engineers (Jacobs ZATE)
Document Control Manager

   Apr 2013
— Jun 2015

Managed a team to maintain the Document and Drawing Management System for multiple projects, ensuring compliance with all document requirements throughout the project lifecycle.

KEY ACHIEVEMENTS
• Significantly improved staff performance and increased existing skill sets by organising on the job training
• Optimised the Document Management process by revising and updating all departmental procedures
• Successfully transformed the department, achieving high focus and engagement through strategic and focused leadership
• Increased client trust by significantly improving the department’s image, service and productivity
• Developed and optimised services by promoting cross-functional collaboration and implementing document / data management solutions
• Expertly managed a team by providing training and development, appropriate resource allocation, performance evaluations, work hour estimates and employee mentoring / counselling
• Achieved operational excellence by reviewing all activities to ensure high standards of work, compliance with standards as well as continuity of design methods and drawing presentation across all projects
• Achieved near zero accident and incident rates by introducing an operational HSE management system and advocating the Jacobs ‘Safety First’ culture

Asset Development and Improvement Consultants
Functional Lead Document Controller

   Sep 2012
— Apr 2013

Led, managed and co-ordinated the document control function as part of the project services team within ADIL. Strategically directed a team to deliver a range of projects, across internal and external sites.

KEY ACHIEVEMENTS
• Successfully implemented the ADIL EPMS and EDMS and migrated all legacy and existing documentation into the new systems
• Increased team productivity and engagement through providing online training and a highly effective mentor-ship programme
• Developed and improved existing department procedures, processes, work instructions and workflows
• Significantly improved departmental transparency with internal and external clients
• Achieved all document control requirements by effectively engaging with senior corporate / project management and client representatives to assimilate requirements
• Influenced business critical decisions by recommending best practice document control methods and improvements

Baker Hughes
Engineering Data Analyst (Document Control Subject Matter Expert)

   Mar 2001
— Sep 2012

KEY ACHIEVEMENTS
• Set up and organised Document Control systems and associated processes
• Sourced, implemented and managed a Document Control archive scanning system
• Creation of new department procedures and revision of existing procedures, processes and workflows
• Improved department efficiency and productivity

RESPONSIBILITIES
• Supervision of several Document Control teams
• Managed training, development and mentoring of staff
• Identified risks and implemented improvements in the department

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