Project Administrator/Human Resource Manager


Last Updated: 17th July 2018 (over 4 years ago)

Address
Boksburg, South Africa

E-mail
Locked

Phone Number
Locked

Gender
Male

Age Range
55 to 64

Qualification Level
None

Languages
Afrikaan, English

Summary

PMO Management:
• Manages and controls the daily operations and efficiency of the Project Management Office.
• Designs and implements effective procedures, processes and control mechanisms to optimize the performance of the Project Management Office.
• Supervises and monitors the work load of PMO and sets their priorities, ensuring productivity of daily tasks.
• Ensures that all reports are prepared according to the required specifications and submitted in a timely manner.
• Ensures that all deliverables/assignments of Project Management Office are executed and finalized within the required timeframe.
• Designs, establishes and maintains appropriate administrative systems for the Project Management Office.
• Ensures that the Personnel Files of the Project are up to date and contains all the required documentation.
• Ensures sufficient staff levels to cover for absences and peaks in workload.

Human Resource Management:
• Guides, manages and enforces adherence to the overall provision of Human Resources services, policies and programs.
• Liaises with Project Management so as to understand all necessary aspects and needs of HR development, and to ensure they are fully informed of HR objectives, purposes, policies, procedures and achievements.
• Develops, implements and monitors appropriate administrative systems for Human Resource functions which will improve efficiency and accuracy. This includes administrative systems for HR functions such as, but not limited to, Afghanistan Visa Management, Insurance Claim Management, Medical and Vaccinations Management, 201 Files, Employee Contractual Documentation, Performance Management, Afghanistan LN Recruitment Management, Leave Management, etc.
• Responsible to ensure the successful execution of an accurate LN Payroll every month which adheres to company standards, paygrades and policies.
• Monitors the use of overtime to ensure the minimization of unnecessary payroll costs.
• Implements changes and/or quality control measures leading to best practice HR operations.
• Remains current on new legislation and regulatory ruling impacting HR, enforce adherence to its requirements and advises management on required actions.
• Guides and manages the implementation of any new HR initiatives and communicates any HR concerns and deviations from standard HR Policies or Practices.
• Monitors transportation and employee safety for all movements in Afghanistan. This includes ensuring that sites adhere to security protocol during transfers or movements.
• Ensures continuous development and improvement of HRAS in order for HR to transfer towards a paperless, automated system.

Education

Damelin College
Certificate in Financial Management

   Jan 2007
— Dec 2007

Basic Principles of Financial Planning – Business Basic Principles of Financial Planning – Personal, Law For Financial Planners, Financial Planning Products, Relationship Marketing, Tax, Activity Leadership, Directive Leadership, Authentic Leadership, Market Leadership, Sales Leadership, Transition Management, Credit Management

Experience

Automotive Management Services
Project Administrator

   Dec 2010
— Jun 2015

PMO Management:
• Manages and controls the daily operations and efficiency of the Project Management Office.
• Designs and implements effective procedures, processes and control mechanisms to optimize the performance of the Project Management Office.
• Supervises and monitors the work load of PMO and sets their priorities, ensuring productivity of daily tasks.
• Ensures that all reports are prepared according to the required specifications and submitted in a timely manner.
• Ensures that all deliverables/assignments of Project Management Office are executed and finalized within the required timeframe.
• Designs, establishes and maintains appropriate administrative systems for the Project Management Office.
• Ensures that the Personnel Files of the Project are up to date and contains all the required documentation.
• Ensures sufficient staff levels to cover for absences and peaks in workload.

Human Resource Management:
• Guides, manages and enforces adherence to the overall provision of Human Resources services, policies and programs.
• Liaises with Project Management so as to understand all necessary aspects and needs of HR development, and to ensure they are fully informed of HR objectives, purposes, policies, procedures and achievements.
• Develops, implements and monitors appropriate administrative systems for Human Resource functions which will improve efficiency and accuracy. This includes administrative systems for HR functions such as, but not limited to, Afghanistan Visa Management, Insurance Claim Management, Medical and Vaccinations Management, 201 Files, Employee Contractual Documentation, Performance Management, Afghanistan LN Recruitment Management, Leave Management, etc.
• Responsible to ensure the successful execution of an accurate LN Payroll every month which adheres to company standards, paygrades and policies.
• Monitors the use of overtime to ensure the minimization of unnecessary payroll costs.
• Implements changes and/or quality control measures leading to best practice HR operations.
• Remains current on new legislation and regulatory ruling impacting HR, enforce adherence to its requirements and advises management on required actions.
• Guides and manages the implementation of any new HR initiatives and communicates any HR concerns and deviations from standard HR Policies or Practices.
• Monitors transportation and employee safety for all movements in Afghanistan. This includes ensuring that sites adhere to security protocol during transfers or movements.
• Ensures continuous development and improvement of HRAS in order for HR to transfer towards a paperless, automated system.

Compass Integrated Security Solutions
Operations Support Manager

   Jan 2008
— Dec 2010

• Duties
Responsible and accountable for the design, development, acquisition, storage, movement, distribution, maintenance, evacuation and allocation of material support mechanisms to support operations.
Responsible for ensuring all resource staff adheres to the contents of this SOP in terms of ISO 9001. In addition also responsible for providing effective leadership, effective guidance and training to all colleagues and subordinates.
Provide logistics guidance, advice and support to all logistics staff.
Ensure constructive and effective working relations are developed and maintained with suppliers.
Responsible for the control of all purchased equipment and the physical issue of all equipment in the stores, after the purchase phase is finalized.
The control and issue of these equipment to the different units and to ensure monthly spot checks, stock takings and the report and investigation of these or possible discrepancies.
Maintain the update of the assets registers on a weekly basis and ensure accurate accounting of all assets and equipment.

Administration:
• Overall management of the Resources, IT/Communications, Transport, Finance Administration departments in Kandahar, with particular responsibility to ensure that all procedures are conducted in accordance to ISO9001.
• Management of all regulatory and compliancy issues relating to Private Security Company (PSC) licensing in close coordination with the Ministry of Interior. Required to ensure that all personnel employed in a security role comply with all recently implemented regulatory statutes for armed guards in a continually changing environment.
• Monitor personnel movements with respect to the manning status of static and mobile guards
• Full responsibility for management of personal files and personnel databases, preparation of employment contract and exit interviews and control and oversight of payroll, leave and travel arrangements for all staff.
• Coaching of department managers in the use of the organizations policies and procedures.
Formalization of personnel job description statements and performance evaluations.
Administer and supervise procedures relating to staff visa, working permit and visa requirements and all issues relating to employee medical and life insurance.
• Management of all travel and accommodation requirements for 35 expat managers at Kandahar.
Finance:
• Ensure the efficient management and control of the cash holding.
• Budgeting and cash flow forecast
• Manage and control the approved regional budget in terms of the SOP.
• Payment of salaries on month end.
• Manage the financial spread sheet and report to head office on cash holdings.
• Ensuring payment of all flights and accommodation.
• Ensuring asset management, payroll and other systems interoperability.
• Manage my performance objectives, Reducing costs, Improving accountability.
• Appropriate support for the operation
• Manage and maintain the expenditure reporting and analysis.

Fleet Management:
• Management of a fleet of 366 vehicles.
• Responsible for the serviceability, maintenance and preparation off all mobile vehicles to ensure that these vehicles are ready when needed for operational duties.
• Responsible for all domestic and other support vehicles including the renting of additional vehicles for the specific tasks as required from time to time by personnel in the company.
• Liaison with all vehicle and support contractors which is sub contracted to the company in relation to the supply or support of the vehicle fleet.
• Ensure safe operation of the fleet through quality maintenance which includes weekly checks and regular service.

Program Support :
• Lead the logistics component of project planning and preparation of proposals and reports in terms of the SOP’s.
• Provide input on logistic matters in terms of ISO 9001.
• Ensure compliance and produce regular, timely and accurate narrative and financial reports.
• Identify areas of improvement in the organization of logistics and work with the logistics team to realize them.

Procurement and Supply Chain:
• Develop a procurement strategy in relation to ISO 9001 that takes into consideration the company’s procurement policy.
• Maintain a high quality procurement system which is accountable and transparent in terms of the SOP.
• Ensure active monitoring of the purchasing process including overseeing local custom clearance of imports, until official of the equipment.
• Ensure that the filing system to record and archive of all procurements is maintained.
• Ensure the maintenance of a supplier database and the development of supplier relationships.

Asset Management:
• Responsible for all asset and inventory management according to the SOP.

Weapons Management:
• Responsible for the serviceability, accountability, maintenance, write off and deregistering of all weapons.
• Administrate all weapons and keep statistics of al repairs, prices of weapons and spare parts for budget purposes in accordance with the SOP.

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