Document Control/Turnover Engineer/Office Administration/Planner

Last Updated: 21st September 2017 (over 5 years ago)





Age Range
35 to 44

Qualification Level

Chinese, English


I am a highly experienced project document controller with an extensive background in the field of Oil & Gas industry, apart from EDMS, I’m also familiar with engineering software like Zenator, SAP,SharePoint and Primavera 6.0 etc. which will be valuable to my future employer.

I am a serious and responsible work, have strong time management and organization skills, concern about details and strive to perfect, also very easy-going person can get along with team member well.



Language Institute of Beijing University
Management Institute of Tianjin University
Primavera 6.0 Training


Lead Document Control Coordinator

   Nov 2016
— Current

Be responsible for coordination and communication with internal and external parties concerning Yamal LNG project documentation management for all 9 fabrication yards in Asia. (7 yards in China and 2 in Indonesia)
 Work closely with Project Operating Centre in Paris and the partners of JV
(TECHNIPFMC, JGC, CHIYODA), to monitor the implementation of project document management system throughout the project, make sure all project data assets are recorded integrally, ensure it's traceable, searchable and retrievable easily.
 To support Document Management Team in Paris to maintain document control
procedures, work instructions, guidelines yards concerned.
 To supervise yards’ document control team in order to full implement systems of
quality control and the process of distribution of internal and external, to ensure all
yards’ documentation are managed well in compliance with project requirement.
 Working with TECHNIPFMC Chennai Office for the preparation and deliverables of yards’ module completion and commissioning dossiers.
 Liaising with SABETTA Site for the deliverables of yards’ COW and MFD.
 Provides an interface to IT Support team concerning existing software issue regarding EDMS (PDB, DDB, SDB, VDB), SharePoint, FTP etc.
 Access authority administrator for all databases concerning project personnel.
 To conduct training program for yard DC and project personnel required.
 To do troubleshooting with respect to documentation processing or EDMS issue.

WISON Offshore & Marine Engineering Ltd.
Lead of Document Control

   Feb 2014
— Oct 2015

Working with construction site at Nan‐tong and project office center in Shanghai, to
set up an integrated Document Control Centre to enhance the operating efficiency of document management system.
 Be responsible for establishing and maintaining a comprehensive document
management system compliant with industry standards and client requirements.
 To develop document control procedures, code and numbering system, specification,guideline, work instruction, formats related to documentation management.
 Be accountable for document control center and project document deliverables for existing FLNG & FSRU projects in accordance with client EXMAR’s requirements.including detail design, procurement, shop design, vendor documents, as‐built and handover dossiers etc.
 Supporting quality management in the performance of quality review and audit.
 Providing training and guidance to document controller and other project personnel.
 Interface among Client, Vendors, Sub‐Contractors and Third Party (BV CLASS).
 Troubleshooting for document issues.

Chevron Gorgon LNG Project
Completion & Handover Coordinator

   Jan 2011
— Dec 2013

Responsible for managing the accuracy, quality and integrity of the final handover
documents that delivers to commissioning team in Barrow Island.
 Coordinating with Zenator team in Huston to ensure the system is in place to
safeguard information, and all data are retrieved and exchanged effectively with
project parties.
 Work with sub‐contractor and project departments concerned to define the content of handover dossier package, and the work flowcharts in accordance with project requirements.
 Coordinate associated discipline representatives to attend OCC &MC walk down based on daily inspection request, ensure all activities will be performed by witness.
 Generate ITRs, notifications and certificates, operating and maintaining the Zenator to manage all executed dossiers in Zenator shall be completely signed off and correct.
 Coordinate with Punch list administrator to expedite the signing of the cleared punch items, import accepted and approved punch C items into Zenator and generate as final report by subsystem as part of turnover package.
 Expedite and collect required documentation from related disciplines for preparation of handover dossier by fabrication yard asset acceptance milestones.
 Responsible for final handover dossier preparation, compilation, sign‐off and custody including ready for construction completion, mechanical completion, energization testing, pre‐commissioning and sail away.

ConocoPhillips PL 19‐3 II Project (WHP‐B.C.D.E. F&RUP. FPSO)
Site Business Administrator

   Jan 2006
— Dec 2010

In charge of external affairs for whole project including JDFS, LQEB sites, offshore
installation team, HUC commissioning team, FPSO commissioning team and aboard Vendors, working with CNOOC and Immigration Bureau to apply Letter of Invitation,Work Permit and Chinese Visa for experts.
 Work closely with Business Manager on recruitment needs and HR activities.
 Daily office management function: office layout, office facilities management, petty cash management and consumables orders by raise PR& PO by SAP.
 In charge of vehicle rental and transport management among head office, airports and sites locations, review monthly actual costs happened and prepare expense claim and reimbursement to financial department for payments.
 Liaise with COPC and CNOOC, arranging BOHSE/MTS training for personnel to go to offshore facilities based on company’s HSE requirements.
 Supervise personnel settling in arrangement, tickets booking, hotel reservation,
accommodation and transport arrangement through relevant contracted agencies.
 Managing the traceable record for all miscellaneous office expenses.
 Organization of project team building, celebrations, seminars and culture training.

Senior Document Controller

   Aug 1999
— Dec 2005

Work with project management to prepare the document handling procedures.
 Guide team members in the correct document management workflows make sure the correct processes and procedures will be executed in line with project document management guideline.
 Responsible for management of design doc/drawing, shop doc/drawing, as built
doc/drawing, vendor doc/drawing, construction technical queries (NCR, RFI, TQ, SI,CO), ensure the transfer of documentation are properly transmitted and recorded.
 Set up filing system for project member to review and check, keeping the electronic copies on the shared local disk and archiving the hardcopies in a proper area according to office layout.
 Perform quality control checks to ensure all documentation maintained with latest version.
 Issue weekly reports.