Senior Document controller / Document Control Manager

Last Updated: 24th March 2020 (over 2 years ago)

United Kingdom


Phone Number


Age Range
35 to 44

Qualification Level

Arabic, English, Hindi, Urdu


Chan is possessing an over 21 years varied experiences in Pakistan and the UAE. Among that, a 14 years comprehensive working experience in different multinational working environments in UAE of both construction site (infrastructure) and design office, as a document management/ control, office administration and secretarial work with proven ability to establish and maintain an effective document management system for paper and electronic documents (EDMS) in accordance with company requirements and archiving procedures; under both Consultants and Contractor organizations.

Chan is an efficient team leader and player with excellent organization, communication, presentation and interpersonal skills; capable of resolving multiple and complex issues and motivating teams to peak performance.

Moreover, Chan has outstanding skills in interacting with clients, understanding their requirements and accordingly providing customized solutions, thereby maintain complete client satisfaction.
In addition, Chan have a 07 years’ experience in educational fields in Pakistan.


Pakistan Institute of Modern Sciences
PGD: Post Graduate Diploma

   Nov 2010
— Aug 2012

Post Graduate Diploma in Accounting & Finance

The Allama Iqbal Open University Islamabad Pakistan
B.Ed: Bachelor in Education

   Nov 2002
— Aug 2004


The University of Peshawar - Pakistan
MA: Master of Arts

   Jun 2000
— Oct 2002

Social Studies - History

The University of Peshawar Pakistan
BA: Bachelor of Arts

   Apr 1995
— Jun 1997

English Literature


Senior Document Controller/ Projects Admin

   Jun 2014
— Current

Project Titles:
1. Dubai Properties – The Lagoons Development – Dubai Holdings
Lagoons Development - Backfilling and Enabling Works

2. Emaar – Dubai Creek Harbour Development – Dubai
i. The Lagoons Decommissioning Backfilling & on Site water Management
ii. Utility Consolidated Infrastructure Package 1
iii. Island District Infrastructure Work

3. TDIC - Saadiyat Island Development – Abu Dhabi
Development of Infrastructure Works at Cultural District Saadiyat Island


• Provide strategic and day-to-day direction for the document control and records program, ensuring compliance with requirements and proactive support of program activities.
• Direct personnel ensure compliance to policies and procedures and serve as client interface for document control related issues. Provide orientation, training, development and mentoring of new employees.
• EDMS (Electronic Document Management System) using Unifier Oracle Primavera, Aconex, Design Control System (DCS), Primavera, and as well as company internal Tracking Database (PAR–Docs®, PIMS), process and procedures in order to optimize documents control that are in line with Client Requirements.
• Ensure the ongoing improvement and implementation of the electronic information management system to meet the evolving program needs.
• Manage all Project official outgoing and incoming documentation (includes correspondence, engineering/technical submittals, project management) generated to be stored in the Document Management System.
• Receives, tracks and monitors documents using standard document management program as EDMS to register documents, maintain databases and produces logs, transmittals and other reports as required.
• Enters data and procedure reports using other standard office automation or department-specific computer applications.
• Initiates and replies to routine correspondence related to area of responsibility.
• Maintain accurate file structure for all Project Documentation.
• Implement Document Control processes, procedures and specifications to ensure accurate records of all project official documentation generated by the Consultants, Contractor or its supplies and vendors.
• Review Project specific contracts, policy, procedures and processes to ensure Document Control procedure/processes comply.
• Evaluate, manage and comply with Contractor and Client Document Control processes, procedures and specifications to ensure accurate records of all Project official documentation generated by the Client, the Contractor or its vendors: suggest improvements for evaluation where applicable.
• Co-ordination between Main Consultant and other Contractors.
• Coordinates the training for all new employees on the Documentation System
• Audits documentation system periodically
• Archival of Project documentation: Ensure hard and softcopy synchronization and all past Project documentation is traceable and retrievable at any point of time.

Projects Administrator / Lead Document Controller

   Oct 2008
— Jun 2014

Project Titles:
1. Masdar City Development, Mott MacDonald as an Infrastructure Consultants - ADFEC - Abu Dhabi, UAE - (Future Energy Company, Abu Dhabi, UAE)
2. Civil Detailed Design 400kV Switchyard Substation of UAE Barakah Nuclear Power Plant – Mott MacDonald as a Project Consultant.
3. Civil Detailed Design Strategic Water Storage Recovery project in Liwa – Mott MacDonald as a Project Consultants.
4. 22kV for Marina & Cultural Districts on Saadiyat Island AUH. UAE – Mott MacDonald as an Owner Engineer.

Document Controller/Secretary

   Feb 2005
— Aug 2007

Project Titles:
1. 400/132kV Indoor GIS Bukadra substation for Dubai Electricity & Water Authority (DEWA), Dubai - UAE
2. Boulevard Walk Residential Tower, Down Town Dubai at Plot # 44 Dubai, UAE