Secretary cum Receptionist


Last Updated: 27th March 2018 (over 4 years ago)

Address
United Arab Emirates

E-mail
Locked

Phone Number
Locked

Gender
Female

Age Range
25 to 34

Qualification Level
Degree

Languages
English, Filipino

Summary

I am a Public Administration graduate major in Local governance with 10 years secretarial experience here in the UAE.

Education

Bukidnon State College
Bachelor in Public Administration major in Local Governance

   Jun 2002
— Mar 2006

Experience

Bespoke Vet Veterinary Medicine Trading LLC
Secretary cum Receptionist

   Dec 2011
— Jan 2018

• Answer telephones and transfer to appropriate staff member.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Research, price, and purchase office supplies.
• Served as first point of contact for guests / customers.
• Administer the manager’s calendar/diary particularly in scheduling, postponing and cancelling appointments, when and if required.
• Manage the travel itinerary/documents (e.g., air ticket, hotel accommodation, airport transfers, etc.) as well as coordinating day-to-day operations.
• Prepare shipping documents (Import/Export) orders.
• Arranging shipping documents for the clearance of shipments from Airport & Seaport.
• Responsible for Import Permits for pharmaceutical and veterinary products through Ministry of Health and Ministry of Environment & Water.
• Follow up bank transactions such us application of Letter of Credit, Shipping Guarantee Application, Bid/performance Bond Application and Bank Transfer.

Salem Bin Suwaidan Group
Secretary cum Receptionist

   Aug 2007
— Nov 2011

• Reporting directly to the Managing Director of the Company as well the all the department heads.
• Communicate with the different group companies and divisions for any work related requests to ensure work has been initiated.
• Send quotations and upload requests through the company’s system for processing local purchase order (LPO)
• Arranging the supplies locally with the drivers.
• Follow up with clients to ensure work has been done after orders have been processed.
• Received and checking invoices to make sure all items and amount are correct before taking approval.
• Prepare shipping documents (Import/Export) orders.
• Arranging shipping documents for the clearance of shipments from Airport & Seaport.
• Application of Mirsal 2 Customs Declaration through Dubai Trade Portal.
• Follow up shipment arrivals through any local cargo.
• Responsible for Import Permits for pharmaceutical and veterinary products through Ministry of Health and Ministry of Environment & Water.
• Follow up bank transactions such us application of Letter of Credit, Shipping Guarantee Application, Bid/performance Bond Application and Bank Transfer.
• Maintaining the vehicles list of the company and arranging the renewal of vehicles licenses.
• Responsible for online visa application through EDNRD website.
• Sourcing of suppliers from Website.
• Participating in government auctions through the Tejari Website.
• Responsible for the application of disposal of expired medicines/vaccines through Dubai Municipality.
• Responsible for the application of Certificate of Origin from Chamber of Commerce.
• Responsible for Dubai Customs bill of entry- online application & declaration for clearing shipments.
• Process invoices for payments & prepare required documents for approval.
• Monitors companies suppliers/distributors distribution and contract agreement are valid/ up-to-date.
• Making correspondence; filing, proper documentations and record important details to ensure all data are in place.

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