Project Management, Project Coordination, Planning & Scheduling, Materials Management

Last Updated: 26th July 2018 (over 4 years ago)



Phone Number


Age Range
35 to 44

Qualification Level
Other Post Graduate

English, Hindi


With 14 years of work experience; I have Hand-On experience in all phases of Project Management lifecycle along with Project Coordination, Managing Contracts, Planning & Scheduling, Materials Management & Material supply coordination, Engineering Coordination, follow-up for Billing/Invoicing & Site Execution activities.

With a very strong knowledge in Cost Control, Negotiation Skill & Task Managing, have the ability to turn around even a poorly performing project.

I am a fast and with a keen eye for detail, I am able to take on the responsibility with enthusiasm and determination to ensure that I make a success of it.

Thank you for taking the time and I look forward to hearing from you

Thank You
Arul Kumaran Kothandapani
+919940594009, +918667263844


National Power Training Institute
• Post Graduate Diploma in Thermal Power Plant Engineering

   Aug 2003
— Aug 2004

Post Graduate Diploma in Thermal Power Plant Engineering

Annamalai University
Mechanical Engineering

   Aug 1997
— Aug 2001


Feedback Infra Pvt Ltd
Asst General Manager

   Nov 2014
— Aug 2016

• Total responsibility of Project Execution and Delivery which includes Scheduling, Planning, Monitoring & coordinating to deliver on time and budget
• Coordinated with all aspects of Project to ensure the quality of the Cost-Engineering, Planning, Scheduling, Contract Administration and Materials management are in accordance with the established procedures.
• Coordinated with project team in execution of project w.r.t cost, Ordering & Supply schedule, Engineering schedule, Activity schedule and forecasts of other special project performance as required.
• Coordinated for providing support in Claims & Invoicing, Material Supply, Engineering deliverables, Planning & Scheduling, Site Execution and arranging extra funds.
• Prepared and finalized the Work Breakdown Structure for interfacing with Procurement, Engineering, Contracts and Finance Departments.
• Developed effective Project template for MIS, Schedule control, Critical path analysis, Materials Ordering/Supply, Damages/Claims, Budget vs Physical progress, S-Curves etc.
• Ensured the Project cycle till completion, identified critical challenges & risks and propose & implement risk mitigation plans
• Ensured the proper documentation of field changes and as-built drawing production in accordance with project requirements.
• Review of Variation Orders and approval
• Consolidate entire project cost and its reporting’s in-order to support and validate the invoicing process
• Developed L3 Level Break-up’s for mapping the Physical Progress & Contractual Milestone w.r.t. Payment Process to categorize the items which are in contractual dispute and negotiate claims.
• Generated Monthly MIS reports which includes Monthly Progress, Critical Issues, Commercial Progress, Cash In-Out Statements, Variance analysis, LC & BG requirements, S-Curves for Physical & Commercial Progress and Financial Progress Reports

Senior Manager

   Jul 2010
— Aug 2014

• Project Management activities for delivery of INR 187B, 5x660MW Tirora Mega Power project.
• Developed & Finalized the integrated L1 Schedule for all 5 units including transmission line of 400 kV & 765 kV and Rail under Rail line for coal transportation
• Developed L2 & L3 Schedules for individual packages
• Coordinated for timely Material availability at site with more than 90 On-shore supply vendors & followed-up at all levels to avoid delay/downtime of execution and extra claim
• Coordinated the Billing process for individual vendors and as-n-when applicable would red flag for expediting the struck-up process.
• Furnish the monthly cash forecast, Coordinated for clearance of Supply Bills, Service Bill, Submitted Cost vs Actual budgets, Milestone payments, Extra Claims / Settlements
• Submitted Fortnightly Critical Issues report, Weekly Exception Report & Recorded observations of decisions for corrective action to be taken by Top management
• Coordinating the complete Engineering deliverables for overall & individual packages.
• Ensured timely availability of Engineering deliverables through vendor coordination & followed-up at all levels to avoid delay/ downtime of execution and extra claim by contractor
• Coordinated Commercial documents/ invoices submission/approval process.
• Coordinated & Maintained the BG’s from individual Supply & Service Contractors.
• Coordinated & Resolved interface issues by organising interdepartmental meeting on regular basis.
• Generated Monthly MIS reports which includes Monthly Progress, Critical Issues, Commercial Progress, Cash In-Out Statements, LC & BG requirements, S-Curves for Physical & Commercial Progress
• Reported Project performance w.r.t. timeline and overall achievement in order to ensure regular monitoring of project progress and timely raising of red flags in advance.
• Prepared departmental SOP’s and ensured 100% compliances with internal & external audits
• Consistently achieved top score of 97% in inter-departmental relationship survey from 2011 onwards
• Have successfully closed more than 889 contracts out-off 1268 BoP packages worth INR 33.8B and have Contributed in reduction of ~3% financial losses.
• Reduced project cost by maintaining all database like Engineering deliverables, POs & SOs, Steal Structures, Equipment, piping, Elect. & Inst. items, Cash Release & Advance Payments, Scope change with limited members.
• With a limited team of 13 members against the approved 25, saved the project cost by effectively managing the Site PMCG activities.
• Maintained <3% attrition and achieved >3.5% team employee score against the 2% earlier
• Implemented 6 days mandatory training for each team member

Manager Mechanical

   Sep 2008
— Jun 2010

• End-to-end project management activities from the stage of conceptualization of 3x350 MW Kamalanga Power project
• Associated with BD team for Financial Closure, Contract Finalization and Service Vendor Finalization
• Developed integrated L1 Schedule
• Developed Cash flow Chart, SOP for Payment methodology, Monthly budget tables, Integrated S-curves.
• Coordinated for resolving interface issues with Chinese for engineering deliverables & materials for quick decisions to maintain project execution timeline
• Prepared and submitted Daily & Monthly progress (MIS) and monthly material status reports
• Conducted reviews and devised project improvement plans by preparing departmental SOP’s.
• Associated with Engineering consultant for finalizing the Basics Engineering
• Coordinated with Engineering consultant & Civil department for freezing the RCC Quantity
• Reduced & maintained <3% team attrition by skill enhancement & appraisal
• Prepared detail Billing Break-up & Cash flow statement w.r.t. EPC contract where the envisaged 12% additional Billing forecast was brought to <3%

Lead Engineer – Commissioning

   Aug 2006
— Sep 2008

• Singlehandedly managed the commissioning activities for various capacity Boilers & HRSG’s.
• Involved in the pre-commissioning & Commissioning activities of;
 375 TPH (2 x 110 MW) Indirect Fired PF Boiler, at Bathinda
 275 TPH (2 x 77 MW) PF Fired Boiler, at Renusagar
 29.2 MW HRSG at RPCL Site, at Ramanathapuram
• Ensured zero accident during my involvement of commissioning activities.
• Prepared Commissioning schedules for individual equipment’s.
• Coordinated with HO for Material supply from different vendors.
• Coordinated with Project Manager & Site Manager for warranty issues.
• Prepared & circulated daily commissioning progress report.
• Developed commissioning procedure for individual equipment’s
• Prepared integrated commissioning schedule.

Sr. Engineer - Operation

   Oct 2004
— Jul 2008


L&T Contract
Mechanical Engineer

   Jun 2001
— Jul 2003

• Day-to-day activities in R&M activities

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